Event Executive

MAIN DUTIES AND RESPONSIBILITIES:

• Coordinate events that support student recruitment, engagement, and brand-building efforts, including Open Days, campus visits, education fairs, signature events, and external venue rental activities.
• Work closely with the School Marketing Team, Sales Team, Academic Faculties, and other departments to ensure successful event delivery and achievement of event objectives.
• Manage event logistics and operations, including venue booking, transportation, accommodation, venue setup, audiovisual requirements, catering, event registration, goodie bags, and deployment of student helpers.
• Liaise with internal stakeholders such as Registry, Maintenance, CIC, Security, Transportation, and academic departments to ensure smooth event execution.
• Support the sourcing and coordination of external vendors, suppliers, and service providers to ensure smooth event execution, quality delivery, and cost efficiency.
• Assist in tracking event budgets and expenditure, ensuring proper documentation and compliance with approved budgets and procurement procedures.
• Manage promotional collaterals and inventory, including brochures, flyers, forms, merchandise, and goodie bags.
• Support the development of event schedules, operational plans, risk assessments, and contingency plans.
• Support the collection and compilation of post-event feedback and basic event data to contribute to continuous improvement efforts.
• Ensure events are executed professionally and safely in accordance with institutional guidelines and operational requirements.

PREFERRED QUALIFICATION, EXPERIENCE AND JOB COMPETENCIES

1. Minimum Academic Qualification

i. At least a Diploma or Bachelor’s degree in relevant field

2. Experience

i. At least 2 years of relevant working experience in the education sector in event management, with proven experience in project planning, coordination, and execution.

3. Core Competencies

i.Strong organizational skills with the ability to manage multiple projects and prioritize effectively in a dynamic environment

ii. Good analytical and quick problem-solving skills, with a proactive approach to overcoming challenges

iii. Meticulous attention to detail and flexible to adapt quickly to changing priorities and dynamic event requirements

iv.Exceptionally customer-oriented, with the ability to engage and communicate effectively with diverse groups

v.Excellent verbal and written communication skills, adept at working with cross-functional teams

vi.Strong stakeholder management and relationship-building skills, with the ability to coordinate effectively across multiple departments, external vendors, and event partners

vii. Skilled in MS Office, event management and other digital tools essential for efficient event coordination