Event Executive

Location: New Rajendra Nagar, New Delhi
Experience: Fresher – 6 Months
Industry: Events / Travel & Hospitality
Employment Type: Full-Time

About MS Coco Queen

MS Coco Queen specializes in creating memorable events and unique experiences through seamless planning, creativity, and exceptional execution. We are looking for an enthusiastic and organized Event Coordinator/Executive who is passionate about events, enjoys interacting with people, and is eager to build a career in the event industry.

Key Responsibilities

Event Support & Coordination

• Assist in planning and coordinating events from pre-event preparation to post-event closure.
• Prepare event schedules, checklists, timelines, and execution plans.
• Coordinate event requirements with internal teams to ensure smooth execution.
• Support event logistics, venue bookings, travel arrangements, and event documentation.
• Assist the event team in managing multiple events simultaneously.

Vendor & Operations Coordination

• Coordinate with hotels, venues, travel partners, decorators, caterers, printers, and other event vendors.
• Obtain quotations, compare vendor proposals, and maintain vendor records.
• Follow up with vendors for deliverables, timelines, invoices, and payment documentation.
• Ensure timely availability of event materials and operational requirements.

Administration & Documentation

• Maintain event trackers, calendars, budgets, and operational reports.
• Organize quotations, contracts, invoices, purchase orders, approvals, and event files.
• Prepare Excel reports, presentations, and meeting minutes as required.
• Maintain proper documentation for every event and ensure records are updated accurately.

Coordination & Follow-ups

• Coordinate with internal departments and external vendors for timely completion of tasks.
• Track pending approvals, deliverables, and event-related activities.
• Ensure all event-related information is updated and communicated to the concerned teams.
• Support the team with day-to-day administrative and operational tasks.

Required Skills & Qualifications

• Bachelor's degree in Event Management, Hospitality, Tourism, Marketing, Mass Communication, Business Administration, or a related field.
• Fresher or up to 6 months of internship or work experience in events, hospitality, travel, or a similar industry.
• Strong verbal and written communication skills.
• Good coordination and interpersonal skills.
• Basic knowledge of MS Excel, Word, PowerPoint, and Outlook.
• Ability to multitask and work in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Willingness to travel for events and work on weekends when required.

Preferred Qualifications

• Internship experience in event management, hospitality, travel, or marketing.
• Exposure to event planning tools or CRM software is an added advantage.
• Passion for organizing events and delivering exceptional customer experiences.

Key Competencies

• Excellent communication skills
• Event coordination and planning
• Vendor management
• Time management
• Attention to detail
• Organizational skills
• Team collaboration
• Customer-focused approach
• Ability to work under pressure
• Positive attitude and willingness to learn

Interested candidates can share their CV's at [email protected]

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person