Event Executive

About the role

The Event Executive main function is to assist the Head of Department and/or the immediate superior or the Event Manager in the production of events from planning, preparation, execution to completion, working together with the rest of the members within the department and/or organization (internal & external) to ensure smooth and optimum delivery of events at the required standard.

Key responsibilities

• Liaise with Procurement in sourcing suitable Event Management Companies (EMCs) capable of delivering AFC events based on their proposals and company background.
• Liaise with event owners/departments to gather event requirements, collateral, artwork, and timelines.
• Coordinate with EMCs, creative designers, venues/hotels, contractors, equipment suppliers, and relevant departments to ensure deliverables are completed on schedule and in accordance with policies, guidelines, and regulations.
• Attend WIP meetings, technical meetings with EMCs, vendors and hotels, as well as creative review meetings with the Brand & Creative Unit to monitor progress and follow up on action items.
• Draft to-scale layout plans for internal review and approval, ensuring all required facilities and event setups are appropriately planned.
• Independently plan, prepare, manage, and execute events in accordance with AFC standards and approved plans.
• Be proactive in obtaining all necessary information and coordinating with relevant stakeholders to ensure smooth event delivery.
• Attend Working Group Meetings (WGMs) and coordinate with relevant stakeholders to ensure all event-related matters are followed up.
• Handle client queries and troubleshoot issues on the event day to ensure smooth operations.
• Coordinate with relevant departments to promptly resolve operational issues and ensure successful event execution.

About you

• Degree/Diploma in Event Management, Marketing, Business Administration or a related field.
• Minimum 5 years of experience in event management.
• Able to deliver events independently.
• Excellent command of written and spoken English.
• Strong time management and organisational skills.
• Excellent communication and interpersonal skills.
• Proactive, with a positive attitude and an adaptable approach to problem-solving.
• Ability to build productive working relationships with stakeholders at all levels.
• Strong teamwork and collaboration skills.
• Meticulous, with a keen eye for detail.

About us

We are the pulse of Asian football. Our mission is to spearhead the growth of the world's most popular sport across the continent.