Event Executive

Who We Are

We are a media neutral collective of passionate storytellers. We specialise in experiential marketing, integrated events, MICE and brand communications. With offices in major cities and partners worldwide, we curate brand experiences globally. Always ready with our laptops and a spare set of clothes, we love what we do!

Know Us More

https://gobeep.in/

https://www.instagram.com/beepexperience

Role Overview

The position of Executive Operations & Client Servicing - MICE EVENTS will be based in Bangalore.

Duties & Responsibilities

• Assist the team in planning and executing MICE events.
• Coordinate with hotels, venues, vendors, and travel partners for event requirements.
• Support travel, accommodation, transportation, and hospitality arrangements.
• Maintain project trackers, event calendars, and status reports.
• Follow up with vendors and internal teams to ensure timely completion of tasks.
• Assist in preparing event documentation, presentations, and meeting minutes.
• Support client communication and ensure timely sharing of updates.
• Coordinate with creative, production, finance, and logistics teams for project execution.
• Manage attendee registrations and event-related databases.
• Assist in on-ground event execution, guest management, and coordination activities.
• Collect vendor quotations and maintain vendor records.
• Ensure all project-related documents are updated and properly maintained.

Prerequisite

• Graduate in any discipline.
• 0–2 years of experience in Events, Hospitality, Client Servicing, Tourism, or MICE.
• Freshers with relevant internships may also apply.

Essential Skills

• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Strong coordination and follow-up skills.
• Ability to manage multiple tasks simultaneously.
• Attention to detail and organizational skills.
• Willingness to travel and work on event sites.

Personal Qualities

• Positive attitude and eagerness to learn.
• Team player with strong work ethic.
• Organized and dependable.
• Flexible and adaptable in dynamic environments.
• Customer-service oriented.
• Ability to remain calm under pressure.

Key Result Areas (KRA)

• Timely completion of assigned tasks and deliverables.
• Accurate maintenance of project documentation and trackers.
• Effective coordination with vendors, hotels, and internal teams.
• Support smooth execution of events with minimal operational issues.
• Ensure timely follow-up and closure of action items.
• Maintain professional communication with clients and stakeholders.
• Support senior team members in achieving project objectives.
• Contribute to positive client and attendee experiences.

Key Performance Indicators (KPI)

• Task completion rate within agreed timelines.
• Accuracy of event documentation and reports.
• Vendor follow-up and response turnaround time.
• Number of coordination-related escalations.
• Attendance and participation during event execution.
• Internal team feedback score.
• Client feedback on responsiveness and support.
• Timely closure of assigned action items.
• Compliance with company processes and reporting standards.
• Contribution to successful event delivery.