Event Executive

About the role

You'll support events from planning through to execution, coordinating suppliers, timelines, logistics and on-site operations. Working closely with our creative and production teams, you'll take ownership of assigned tasks, flag issues early and ensure nothing gets lost between the brief and the show.

Key responsibilities

• Translate event briefs into task lists, timelines and logistical requirements.
• Maintain project schedules, checklists, meeting notes and progress updates.
• Research venues, suppliers, entertainment and activation ideas.
• Support proposals, presentations and event programme planning.
• Source quotations and compare supplier pricing, scope and deliverables.
• Coordinate bookings, production deadlines, deliveries and collection arrangements.
• Maintain cost trackers and organise quotations, invoices and supporting documents.
• Flag changes in scope or costs for approval before commitments are made.
• Coordinate with clients, partners and internal teams on assigned project matters.
• Track feedback, approvals and outstanding items, following up to keep work moving.

About you

• Ideally 1–2 years of experience in events, activations, hospitality or project coordination. Strong fresh graduates with relevant hands-on experience are welcome.
• Strong organisation and attention to detail, with the ability to manage several tasks and deadlines.
• Clear communication skills in English and Bahasa Malaysia.
• Confidence dealing with suppliers, crew and clients professionally.
• Comfortable using Google Workspace, presentations and shared project tools.
• Must possess a valid driving licence and own a car for travel to meetings, site visits and event venues.
• Willingness to work on-site, travel and accommodate evening or weekend event schedules when required.
• A resourceful mindset: you follow through, ask when unsure and raise problems before they become surprises.

About us

We turn ideas into experiences people remember. From brand activations and roadshows to launches, conferences and annual dinners, Softpillow brings together creative thinking, production and event technology to make things happen.