Event Exhibition Operations Supervisor

About the role

Oversee and lead all technical event operations on-site, spanning preparation, set-up, live event days, and dismantling. Ensure booth construction, staging, lighting, sound systems, AV, and layouts strictly adhere to design specs and masterplans.

Key responsibilities

• Develop and manage operational schedules, including build-up/dismantle timelines and operational rundowns

• Coordinate extensively with contractors, technical vendors (AV, lighting, structural, graphics), and venue management regarding work permits, logistics flow, and power/facility provisions

• Collaborate closely with Creative/Design, Account Management, and Project Managers to ensure client expectations are met technically

• Perform thorough quality control inspections on booth structures, finishing, and materials prior to event launch

• Enforce adherence to occupational health and safety (HSE) standards as well as venue-specific rules

• Swiftly troubleshoot and resolve unforeseen technical issues on-site

• Monitor the delivery, storage, and inventory tracking of event materials to prevent loss or damage

• Control and manage operational expenses to ensure on-site budget efficiency

• Prepare post-event operational evaluation reports, including inventory reconciliations and vendor performance notes

Work Experience:

• At least 2–3 years of experience in exhibition contracting, event organization (EO), or experiential marketing.
• Proven track record as an Operation Lead, Site Coordinator, or Field Supervisor for medium- to large-scale exhibitions.

Technical Skills & Languages:

• Ability to read and interpret working drawings (2D/3D blueprints; basic CAD/SketchUp knowledge is a plus).
• Solid understanding of exhibition materials (timber/MDF, metalwork, lighting, graphic prints, electrical setups).
• Professional fluency in English (both written and spoken) and native proficiency in Indonesian.

Competencies & Work Style:

• Strong leadership, decision-making, and real-time problem-solving skills under high-pressure conditions.
• Excellent communication and negotiation skills when dealing with vendors, venues, and clients.
• Flexibility to work non-standard hours, including late shifts, weekends, and travel for out-of-town projects.