Event Logistics Coordinator

Logistics Coordinator: Events & Design Agency

The Logistics Coordinator is responsible for coordinating the movement, scheduling and delivery of freight, event elements, install and production requirements across Created By Clint projects.

During the peak Christmas installation and removal period, the Logistics Coordinator plays a critical role in managing multiple simultaneous projects including event & labor staffing, transport movements, international & local freight, installation schedules, drop offs and production deadlines.

Transport & Freight

• Coordinate local, interstate & international transport, couriers and freight requirements.

• Book trucks, removalists, vans, couriers and specialist transport for installations, events and removals.

• Liaise with freight companies, drivers, suppliers, warehouses and installation teams.

• Prepare and maintain delivery schedules, manifests and transport documentation.

• Track deliveries and freight movements to ensure deadlines are achieved.

• Coordinate urgent or last-minute transport requirements when project schedules change.

• Monitor transport and freight costs against project budgets.

• Update internal database with invoicing & budgets, financial reconciliation of all accounts

Scheduling & Timeline Management

• Develop and maintain detailed logistics and delivery schedules across multiple projects.
• Coordinate logistics timelines with production, installation and event schedules.
• Maintain a master Christmas logistics and installation schedule during the peak season.
• Identify scheduling conflicts, transport clashes and potential delays before they impact delivery.
• Communicate schedule changes clearly to internal teams, suppliers, drivers and contractors.
• Track key project milestones and ensure logistics requirements are completed within agreed deadlines.

Christmas Installation & Removal Program

During the Christmas season, the Logistics Coordinator will assist in the overall management of Created By Clint's installation and removal program, including:

• Coordinating transport and freight across multiple Christmas sites.
• Managing daily and weekly installation schedules.
• Sequencing deliveries to align with installation crews and site access times.
• Coordinating overnight and after-hours deliveries where required.
• Managing warehouse dispatch and returns.
• Tracking Christmas decorations, trees, props, equipment and installation materials between warehouse and site.
• Coordinating removals and returns following the Christmas period.
• Responding quickly to changes in site access, installation timing, weather, freight or production.
• Providing clear daily logistics updates to the wider project and production team.

Warehouse & Inventory Coordination

• Work closely with warehouse teams to coordinate picking, packing, dispatch and returns.
• Ensure items are labelled and allocated correctly to projects and sites.
• Assist with tracking equipment, props and event assets.
• Coordinate loading and unloading schedules.
• Ensure returned stock and equipment is accounted for following events and installations.

Skills & Experience

• Previous experience in logistics, events, production, warehousing or project coordination.

• Strong organisational and scheduling skills.

• Australian Drivers License and access to a car, essential.

• Ability to manage multiple projects and deadlines simultaneously.

• Confident communicating with suppliers, transport providers, contractors and internal teams.

• Strong problem-solving skills and ability to respond calmly to changing circumstances.

• Comfortable working in a fast-paced, deadline-driven environment.

• Competent with Microsoft Office, particularly Excel and Outlook; experience with project management or scheduling software is advantageous.

This is a full time role, not a remote role, working from the office on and onsite locations around Australia.

Please email you resume directly to Clint Rogan: [email protected] by September 10th.

This role commences asap, with Christmas logistics in full swing.