Event Management Coordinator

Responsibility:

• Oversee the complete event planning, coordination, and execution of all Global Expos.

• Capture photos and videos during the event to highlight key moments.

• Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.

• Handle logistics and day-to-day operations for events, ensuring smooth execution.

• Coordinate and track merchandise for the event, ensuring all items are delivered on time.

• Keep an organized inventory list and communicate with suppliers and vendors across different regions to manage stock.

• Establish and maintain strong relationships with global vendors.

• Manage and oversee the creation of event-related materials, including marketing content and merchandise for expos.

• Ensure event video and promotional materials are prepared and delivered in time for the event.

• Work closely with Country Managers (CMs) and the HQ design team to compile post-event media and materials.

• Prepare detailed post-event reports, including statistical data, branding visibility and a summary of direct clients and IB events.

• Handle event registrations, ensuring accurate and timely data entry.

• Assist sales teams with inquiries and support them in event-related activities, including managing expo payments.

• Research and identify global expos that align with company objectives and opportunities for growth.

• Manage the logistics of participating in selected expos, ensuring the successful execution of the company’s presence.

• Ad-hoc task as assigned by manager or senior.

  Requirements:

• Previous experience in event management or coordination is required.

• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.

• Able to communicate in English, Mandarin and Bahasa to ensure smooth communication with clients and vendors. Strong vendor management and communication skills, particularly in global event coordination.

• Solid understanding of merchandise logistics and inventory management.