Event Manager

JOB DESCRIPTION – EVENT MANAGER

Organization: GoldenBee Global School Location: Bangalore, Karnataka Employment Type: Full-time Experience: 2+ years

About GoldenBee Global School

GoldenBee Global School is committed to providing a dynamic and enriching learning environment where academic excellence is complemented by meaningful co-curricular experiences. We aim to create engaging experiences that foster learning, creativity, participation, and a strong school community.

Role Overview

We are looking for a creative, organized, and proactive Event Manager to take end-to-end ownership of the school’s event calendar, from concept development and budgeting to planning, stakeholder coordination, execution, and post-event evaluation. The role will be responsible for delivering well-organized, engaging, and memorable experiences for students, parents, staff, and the wider school community.

Key Responsibilities

Event Planning & Execution

Plan and execute school events including Annual Day, Sports Day, festivals, competitions, exhibitions, workshops, and parent engagement programs.

Develop event calendars, concepts, timelines, budgets, and execution plans.

Manage event-day logistics including venue setup, seating, décor, stage, audio-visual requirements, invitations, certificates, prizes, and hospitality.

Ensure events are delivered smoothly, on time, within approved budgets, and in line with school standards.

Vendor & Stakeholder Coordination

Identify, coordinate, and manage decorators, caterers, photographers, videographers, performers, AV teams, and other external vendors.

Manage vendor requirements, quotations, timelines, negotiations, and service delivery.

Coordinate effectively with school leadership, teachers, students, parents, and administrative teams.

Student & Parent Engagement

Develop creative and engaging event themes and activities aligned with school values.

Ensure events are inclusive, student-friendly, well-organized, and safe.

Coordinate parent communication and participation for relevant events.

Post-Event Management

Collect feedback and evaluate event outcomes.

Prepare post-event reports and maintain event documentation.

Maintain vendor databases, event records, and inventory.

Requirements

Must-Have

Bachelor’s degree in Event Management, Mass Communication, Hospitality, Business Administration, or a related field.

2+ years of experience in event planning and management.

Strong event coordination, organizational, and communication skills.

Experience managing vendors, logistics, budgets, and event execution.

Proficiency in MS Office / Google Workspace.

Strong attention to detail and problem-solving abilities.

Willingness to work flexible hours, including weekends and evenings when required.

Nice-to-Have

Prior experience in a school or educational institution.

Experience managing Annual Days, Sports Days, exhibitions, festivals, competitions, and parent engagement events.

Knowledge of event production, décor, AV, and stage management.

Experience with event planning or project management tools.

Key Competencies

Event Planning | Project Management | Vendor Management | Budget Management | Stakeholder Coordination | Communication | Creativity | Problem Solving | Time Management | Attention to Detail

What We Offer

Opportunity to work in a vibrant and engaging school environment.

Significant ownership in planning and delivering school-wide events and experiences.

Opportunity to work closely with students, parents, faculty, leadership, and external partners.

Professional growth, learning, and development opportunities.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person