Event Officer

Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee)

Department / Section : External Affairs Office
Ref. no : C/DILWL-EAO/EVO/08/26-AP1

Major Duties:

(a) To liaise with venue hirers in organising both local and international events, i.e. budgetary estimation, logistic arrangements, layout plans, venue arrangements and site decoration;
(b) To communicate with internal and external parties to ensure smooth implementation of the events ranging from drafting correspondence, proposals to policy papers;
(c) To support on-site events and liaise with hirers on finance related matters;
(d) To maintain sustainable relationships with strategic partners and communicate with them in various collaborative events;
(e) To manage venue booking including but not limited to assessment of booking applications, maintenance of booking calendar and handling enquiries from hirers;
(f) To support organising and provide administration service for events organised by HKDI; and
(g) To provide secretarial and administrative support to various boards / committees / working groups.

Requirements:

(a) A recognised degree or equivalent;
(b) At least 2 years' relevant experience preferably in organising events with international arts / cultural / design organisations;
(c) Good knowledge in IT applications such as MS Office and Photoshop;
(d) Proficiency in both spoken and written English and Chinese, and preferably including Putonghua;
(e) Good communication and administrative / project / event management skills; and
(f) Proactive and be able to work independently under pressure.

Notes:

(1) The post is at the rank of "Officer".
(2) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.
(3) Shortlisted applicants will be required to take a written assessment.
(4) The appointee may be required to work irregular hours outside normal office hours and / or outside campus.

Application Procedures:

Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 7/2026)], together with a full curriculum vitae, should be sent to [email protected] .

Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant's name as "surname and given name", e.g. "CHAN Siu-lam.pdf".
(3) For the email subject, please cite "Application for Event Officer (Ref. No.: C/DILWL-EAO/EVO/08/26-AP1)".
(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 24 August 2026

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.