Event Operation Assistant

Administrative Responsibilities:
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Communicate with vendors to obtain quotations manage deliverables for goods and services.

Create logistics and transportation plans to support event schedules.

Work collaboratively with colleagues to coordinate tasks and ensure deliverables are met.

Take detailed notes during internal and external customer meetings.

Conduct stock-taking, packing, and coordination of deliveries.

Plan and prioritise workload effectively with minimal supervision.

Maintain a customer service-oriented approach, exhibit a positive work attitude, and resolve issues promptly.

Commit to continuous self-learning and professional development.

Event Responsibilities:
Oversee on-site event setup during pre-event and manage site tear-down post-event.

Coordinate logistics, including transportation, venue setup, and technical requirements.

Act as the main point of contact on-site, liaising with clients, vendors, and team members to ensure smooth operations.

Handle dynamic working conditions, including outdoor events and physically demanding settings.

Troubleshoot and resolve any on-site issues efficiently during the event.

Ensure events run according to schedule and meet quality standards.

Qualifications:
Diploma in Marketing, Business, or a related field.

1–2 years of experience in event management preferred. Fresh graduate with an interest in Event Management is welcome!

Strong multitasking skills with keen attention to detail.

Excellent work ethic, responsibility, and problem-solving mindset.

Proficient in MS Office, Google Workspace, and MS Teams.

Exceptional communication and interpersonal skills for building relationships (Colleagues and Suppliers).

Ability to thrive under pressure and meet tight deadlines.

Flexibility to work in dynamic environments, including outdoor events and physically demanding settings.

Why Join Us:
Join our fun and dynamic teams across APAC regions!

Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc)

Great working environment with capable people, merit-based systems and nurturing culture

Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company

Founded in 2010, BlueCube Media began as a two-man team and has since flourished into a prominent player in the Southeast Asian region, with established offices in Singapore, Malaysia, Thailand, and India. Specializing in three distinct niches – Software Development, Digital Marketing, and Branding – our regional teams handle a diverse range of projects.

As we've grown, BlueCube Media's core belief in the value of our people and the journey towards success has remained unwavering. When taking on projects, our primary goal is to add tangible value and propel our clients towards their ultimate objectives. Collaborative efforts are deeply ingrained in our teams; we see every endeavor as a shared journey with both our customers and team members, united in purpose.

Headquartered in Singapore, our regional team members are passionate about developing innovative digital solutions that align with our clients' business strategies. With over a decade of industry experience, we take pride in crafting high-quality software applications, mobile applications, and delivering effective digital marketing strategies to elevate organizations' reach and impact. We firmly believe that no challenge is too insignificant, and no solution is beyond our capabilities. Our commitment to close collaboration with our clients ensures that we create a meaningful impact and drive sustainable growth in each project we are involved.