Event Operation

1. Pre-Event Preparation

   • Assist in event setup planning and timeline coordination
   • Liaise with vendors, suppliers, venue management, and crews
   • Prepare event materials, props, equipment, and logistics checklist
   • Site visit and rehearsal coordination

2. Vendor & Logistics Coordination

   • Coordinate with suppliers for delivery, setup, and teardown
   • Ensure all equipment, staging, backdrop, PA system, and props arrive on time
   • Manage stock, inventory, and event assets for warehouse

3. On-Site Event Execution

   • Oversee event setup according to layout plan
   • Manage registration counter / guest flow / crowd control
   • Handle on-ground troubleshooting and last-minute issues
   • Ensure event runs according to timeline

4. Crew & Manpower Management

   • Brief part-timers, crew, and helpers before event
   • Assign roles and supervise manpower during event
   • Ensure everyone follows SOP and safety rules

5. Client & Guest Handling

   • Assist client on-site requirements
   • Coordinate VIP / guest management if needed
   • Handle enquiries and provide support during event

6. Post-Event Wrap Up

   • Supervise teardown and ensure venue handover condition
   • Check and return event equipment
   • Prepare post-event report and inventory checklist

7. Documentation & Reporting

   • Prepare event checklist, layout plan, and operation flow
   • Record issues and improvement points for future events
   • Maintain proper documentation for each project

Job Requirements

• Degree in Event Management, Marketing, Business, Hospitality, or related field
• Fresh graduates are encouraged to apply (training will be provided)
• 1–3 years of relevant event or coordination experience will be an added advantage
• Able to prepare proposals, quotations, and simple presentations (PowerPoint/Google Slides/Canva)
• Good in sourcing vendors, comparing prices, and basic negotiation
• Organized, detail-oriented, and able to multitask
• Able to work under pressure and meet tight deadlines
• Willing to work overtime or weekends when events require
• Proficient in Microsoft Office / Google Workspace