Event Operations Associate

WE ARE HIRING

EVENT OPERATIONS EXECUTIVE

Earth Mela | Delhi NCR

Experience: 2 - 4 YEARS

CTC: 3LPA - 4.2 LPA, all inclusive

Employment: Full-time

ABOUT EARTH MELA

Earth Mela conceptualises, designs, plans and executes large-scale pop-up marketplaces and experiential events that bring together homegrown brands, artisans, food, culture and experiences. From curation and vendor coordination to site planning and on-ground execution, the team manages events end-to-end across Delhi NCR and other cities.

We are looking for a hands-on Event Operations Executive who understands how events are built and executed on groundfrom vendor sourcing and procurement to setup, documentation and live-site coordination.

KEY RESPONSIBILITIES

• Vendor Sourcing & Negotiation: Source tenting, fabrication, dcor, furniture, electrical, sound/light, printing/signage, housekeeping, security, manpower, transport and other event vendors; obtain quotations, compare capabilities and negotiate commercials.
• Vendor Coordination: Brief vendors on specifications, quantities and timelines; follow up from confirmation through delivery, setup, event execution and dismantling.
• On-Ground Event Execution: Be present at venues during setup and closure; coordinate stalls, tents, furniture, signage, dcor, lighting/electricals and other infrastructure, and resolve last-minute operational gaps.
• Procurement & Market Sourcing: Purchase event materials and supplies from local markets when required, including dcor/display material, hardware, electrical accessories, stationery, packaging and miscellaneous execution needs.
• Documentation & Accounts Follow-up: Maintain quotations, purchase records, vendor confirmations, bills and invoices; coordinate advances, payments and settlements with vendors and the internal accounts team.
• Internal Operations Coordination: Translate event plans, layouts and activity requirements into practical vendor, material, quantity and timeline requirements while coordinating with the Earth Mela team.

WHO WE ARE LOOKING FOR

Relevant experience is essential. Candidates should have 2–3 years of hands-on experience in event operations, event production, exhibitions, festivals, mall activations or a similar environment. Experience limited to general administration or unrelated procurement may not be suitable.

• Strong familiarity with the Delhi NCR event-vendor ecosystem and comfort dealing directly with contractors.
• Good negotiation, follow-up, documentation and practical problem-solving skills.
• Ability to independently manage multiple vendors, deadlines and changing on-site requirements.

NATURE OF THE ROLE

This is not a desk-only role. Candidates must be comfortable with regular on-ground work, travel within Delhi NCR and occasional outstation travel. Event schedules can involve early-morning setups, late-night dismantling, weekends and extended hours around event dates; the candidate should be prepared to work around these requirements.