Event Operations Executive

Office Location (Free Parking)

TAC Management Sdn. Bhd. | Johor Bahru, Branch Office
#02-07, Blok B, Permas City Jalan Permas Utara, Kawasan Perdagangan Permas Utara, Bandar Baru Permas Jaya, 81750, Masai, Johor

Position Overview

Based in JB branch office, the Event Operations Executive is responsible for supporting the planning, coordination, and execution of events in Singapore. This role ensures seamless on-ground operations, effective vendor coordination, and successful event delivery aligned with client expectations and company standards reporting directly to the Operations Manager who is based in Singapore.

Key Responsibilities

1. Event Planning & Coordination

• Assist in planning and executing events, roadshows, activations, and corporate functions
• Develop event timelines, checklists, and operational plans
• Coordinate logistics including venue setup, equipment, manpower, permits, and materials
• Ensure all event elements are delivered on time and within budget

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2. Vendor & Supplier Management

• Liaise with vendors, suppliers, and contractors for event requirements
• Ensure timely delivery of services (AV, staging, catering, etc.)
• Monitor vendor performance and service quality

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3. On-Site Event Management

• Oversee event setup, registration, and dismantling
• Manage on-ground operations and troubleshoot issues in real time
• Ensure smooth coordination between internal teams, vendors, and clients
• Maintain event quality, safety, and brand standards

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4. Client & Stakeholder Engagement

• Act as a liaison between clients, internal teams, and partners
• Understand client requirements and ensure expectations are met
• Provide regular updates and ensure client satisfaction

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5. Administrative & Reporting Duties

• Prepare event proposals, quotations, and documentation
• Track budgets, expenses, and procurement processes
• Compile post-event reports, feedback, and performance analysis
• Maintain event inventory and records

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Requirements & Qualifications

• Diploma/Degree in Event Management, Marketing, Communications, or related field
• 1–3 years of experience in event operations or coordination.
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work under pressure in fast-paced environments
• Willing to work flexible hours, weekends, and public holidays

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Key Skills

• Event coordination & logistics management
• Problem-solving and adaptability
• Time management and attention to detail
• Stakeholder and client management
• Teamwork and communication

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Personal Attributes

• Proactive and hands-on attitude
• Detail-oriented and well-organized
• Able to handle multiple projects simultaneously
• Passionate about delivering high-quality event experiences