EVENT OPERATIONS EXECUTIVE

Job Summary

We are looking for a proactive and organised Operations Executive – Events to support the planning, coordination, and execution of events. The candidate will be responsible for coordinating logistics, managing vendors, arranging event materials, monitoring schedules, and ensuring smooth on-ground execution.

The ideal candidate should have strong organisational and communication skills, attention to detail, and the ability to work under pressure while managing multiple event requirements and tight deadlines.

Key Responsibilities1. Event Planning & Execution

• Assist in planning and executing corporate events, conferences, exhibitions, product launches, award ceremonies, and brand activations.
• Coordinate event requirements, schedules, checklists, and operational plans.
• Ensure all event materials, equipment, branding elements, and resources are arranged on time.
• Support venue setup, event installation, rehearsals, and dismantling activities.
• Supervise on-ground activities during events to ensure smooth execution.
• Troubleshoot operational issues and coordinate timely resolutions.

2. Vendor & Logistics Management

• Coordinate with vendors, venues, fabricators, production teams, transport providers, and other service partners.
• Obtain quotations and assist with vendor comparisons and cost estimates.
• Manage transportation, accommodation, equipment movement, and material deliveries as required.
• Track vendor commitments and ensure timely delivery of event supplies.
• Maintain vendor records and coordinate invoices and payment documentation.

3. Internal Team Coordination

• Coordinate with client servicing, creative, production, and technical teams.
• Communicate event requirements, timelines, and responsibilities to relevant stakeholders.
• Maintain event checklists, schedules, and progress updates.
• Follow up on pending approvals, materials, and operational requirements.
• Ensure all departments are aligned before and during event execution.

4. Inventory & Resource Management

• Maintain records of event materials, equipment, branding assets, and inventory.
• Track the movement, usage, and return of event materials.
• Ensure proper storage, handling, and maintenance of event equipment.
• Coordinate the availability of manpower, equipment, and other operational resources.

5. Documentation & Reporting

• Prepare event schedules, operational checklists, vendor lists, and logistics plans.
• Maintain purchase orders, quotations, delivery records, and expense documents.
• Assist in monitoring event budgets and operational expenses.
• Prepare post-event reports highlighting completed activities, operational challenges, and improvement areas.

Pay: ₹22,000.00 - ₹30,000.00 per month

Work Location: In person