Event Organiser

1. Event Planning

• Define the event’s purpose, objectives, and target audience.
• Prepare the event plan, timeline, and schedule.
• Decide the venue, date, format, and activities.
• Identify required staff, equipment, and resources.

2. Budget Management

• Prepare and monitor the event budget.
• Estimate costs for venue, catering, decoration, equipment, transport, and staff.
• Negotiate prices with suppliers and service providers.
• Track payments and prevent unnecessary expenses.

3. Venue & Logistics

• Select and book a suitable venue.
• Arrange seating, stage, lighting, sound, signage, and decorations.
• Coordinate transportation, parking, accommodation, and accessibility where required.
• Ensure equipment and facilities are available and working.

4. Vendor & Supplier Coordination

• Find and hire caterers, decorators, photographers, entertainers, security, and technical teams.
• Confirm contracts, prices, delivery times, and requirements.
• Coordinate suppliers before and during the event.
• Resolve supplier-related problems quickly.

5. Guest & Participant Management

• Prepare guest lists and invitations.
• Manage registrations, tickets, or RSVPs.
• Provide guests with necessary event information.
• Arrange reception, check-in, seating, and special requirements.

6. Marketing & Promotion

• Develop a promotional strategy.
• Coordinate advertising, social media, email campaigns, and promotional materials.
• Work with sponsors, partners, speakers, or performers.
• Ensure consistent event branding.

7. Team Management

• Recruit and assign staff or volunteers.
• Clearly define roles and responsibilities.
• Conduct briefings and coordinate teams.
• Monitor staff performance throughout the event.

8. Risk & Safety Management

• Identify possible risks and prepare contingency plans.
• Ensure compliance with venue rules and applicable safety requirements.
• Arrange security, first aid, emergency procedures, and crowd management where needed.
• Be prepared to handle cancellations, technical failures, bad weather, or other emergencies.

9. Event-Day Coordination

• Oversee setup and ensure everything is ready before guests arrive.
• Follow the event schedule and keep activities on time.
• Coordinate speakers, performers, vendors, staff, and guests.
• Handle unexpected problems and make quick decisions.
• Ensure the event runs smoothly from start to finish.

10. Post-Event Responsibilities

• Supervise dismantling and venue cleanup.
• Confirm that vendors and suppliers have completed their work.
• Settle outstanding payments.
• Collect feedback from attendees and stakeholders.
• Evaluate the event against its objectives and prepare a post-event report.
• Document lessons learned for future events.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Work Location: In person