Event Planner Assistant

An organization in Miami, FL is seeking a Events Assistant to support the planning, coordination, and execution of corporate events, meetings, conferences, and special events. This fully onsite role provides hands-on administrative and logistical support to help ensure event details, materials, documentation, and vendor coordination are completed efficiently and on time.

About the Opportunity:

• Schedule: Monday through Friday
• Hours: Standard business
• Setting: On-site

Responsibilities:

• Support the planning, coordination, and execution of corporate events, meetings, conferences, and special events.
• Provide logistical support for venues, catering, transportation, accommodations, audiovisual needs, and event materials.
• Coordinate with vendors and suppliers to request quotes, confirm details, track deliverables, and maintain vendor information.
• Maintain event timelines, checklists, calendars, guest lists, attendee information, and other planning documents.
• Assist with attendee management, event materials, budget documentation, on-site support, and post-event follow-up.

Qualifications:

• Minimum 3 years of experience in event support, event coordination, hospitality, marketing, administrative support, or a related field.
• Bilingual fluency in English and Spanish, written and verbal.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Strong written and verbal communication skills in English and Spanish.
• Professional, service-oriented demeanor with the ability to work collaboratively and independently.
• Proficiency with Adobe and Microsoft Office applications, including Outlook, Excel, PowerPoint, SurveyMonkey, and Teams.

Desired Skills:

• Experience using AI-powered tools to support productivity, research, and event-related tasks.
• Positive, personable interpersonal style and the ability to build strong working relationships.