Event Planner

Job Purpose:

The Event Planner Production & Technical Operations will be responsible for planning, coordinating, and executing the complete technical production of university events, including stage setup, sound systems, lighting, LED screens, audio-visual equipment, trussing, rigging, and other production requirements. The role requires strong practical knowledge of event production, technical equipment, vendor management, and on-ground execution to ensure seamless and high-quality event delivery.

Key Responsibilities:

Plan and execute the complete production setup for university events, including stage design, sound, lighting, LED walls, projection systems, trussing, rigging, and special effects.

Develop technical production plans, stage layouts, equipment requirements, and production schedules according to event concepts and venue requirements.

Coordinate with sound engineers, lighting technicians, stage managers, LED operators, AV teams, fabricators, and external production vendors.

Manage stage construction, backstage operations, artist green rooms, technical rehearsals, sound checks, lighting programming, and show execution.

Ensure proper installation, testing, operation, and dismantling of all technical equipment before and after events.

Prepare production budgets, equipment lists, vendor quotations, resource plans, and cost estimates while maintaining quality and cost efficiency.

Conduct venue inspections to assess power requirements, stage dimensions, rigging points, equipment placement, cable routing, and technical feasibility.

Coordinate with event planners, creative teams, marketing teams, artists, performers, and university departments to ensure smooth execution.

Monitor live event operations and troubleshoot technical issues related to sound, lighting, LED screens, power supply, and stage equipment.

Ensure compliance with safety standards, electrical safety requirements, rigging protocols, fire safety measures, and venue guidelines.

Maintain production inventory, equipment records, vendor databases, maintenance schedules, and post-event production reports.

Supervise technical crews and ensure timely setup, efficient coordination, and successful completion of events within deadlines.

Educational Qualification & Experience:

Bachelors degree in Event Management, Hospitality Management, Hotel Management, Mass Communication, Engineering, or a related discipline.

3–5 years of hands-on experience in event production, technical operations, stage management, or live event execution.

Experience handling large-scale events such as concerts, university festivals, convocations, conferences, award ceremonies, and corporate events.

Practical exposure to production vendors, technical crews, equipment procurement, budgeting, and on-site troubleshooting.

Call me at 8727000753 (Sahil)