Event Project Manager

Employment Type: Full-Time
Work Setup: Onsite / Field-Based as required by projects and events

Job Overview

We are looking for an organized, proactive, and hands-on Events Project Manager who will oversee the planning and execution of company and client events from pre-production through event day and post-event completion.

The role will serve as the main coordinator among internal teams, clients, suppliers, talents, venues, and other project stakeholders. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple moving parts, and being onsite during events.

Key Responsibilities

• Lead the end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, event schedules, production plans, checklists, and manpower requirements.
• Coordinate closely with clients to understand event requirements, deliverables, timelines, and expectations.
• Manage and coordinate with suppliers, venues, production teams, talents, KOLs/influencers, contractors, and other external partners.
• Conduct ocular visits and assist with venue assessment, ingress, setup, rehearsals, event proper, and egress.
• Assign responsibilities to event staff and ensure all teams are properly briefed before execution.
• Monitor project progress and ensure all deliverables are completed according to the agreed timeline.
• Coordinate event logistics, including equipment, transportation, manpower, materials, meals, accommodation, and other operational requirements.
• Assist in sourcing and evaluating suppliers and obtaining quotations when needed.
• Monitor project/event budgets and coordinate expenses, purchase requests, reimbursements, and supplier payments with the Admin and Finance teams.
• Identify potential operational issues and prepare contingency plans before the event.
• Handle urgent concerns and make appropriate decisions during live events.
• Ensure client requirements and brand guidelines are properly implemented onsite.
• Maintain organized project documentation, including contracts, quotations, attendance/manpower records, receipts, and event files.
• Prepare and submit post-event reports, documentation, and project completion reports.
• Conduct post-event evaluation and provide recommendations for improving future projects.
• Perform other event and project-related responsibilities as assigned by management.

Qualifications

• Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management, or a related field.
• Preferably with 2–3 years of experience in events, project management, activations, production, or a similar role.
• Experience handling corporate events, brand activations, automotive events, esports/gaming events, or large-scale productions is an advantage.
• Strong project management, organization, and time-management skills.
• Able to manage multiple stakeholders, suppliers, and deliverables simultaneously.
• Strong communication and negotiation skills.
• Comfortable working directly with clients and management.
• Able to work independently and make decisions during event execution.
• Willing to work onsite, on weekends, holidays, or extended hours when required by event schedules.
• Willing to travel to event venues and project locations as needed.

What We're Looking For

Someone who is highly organized, resourceful, detail-oriented, and solutions-driven. Since events can involve last-minute changes, the Events Project Manager should be able to remain composed, communicate clearly, and quickly coordinate solutions while keeping the project on schedule.