Event Sales Coordinator

At The Hotel Britomart, every event is an opportunity to create a thoughtful, memorable experience. We’re looking for a warm, organised and detail-focused Event Sales Coordinator to help bring meetings, conferences, private dining and special occasions to life in one of Auckland’s most distinctive luxury boutique hotels.

Set in the heart of the Britomart precinct, our hotel is known for considered design, genuine hospitality, sustainability and a strong sense of place. This role would suit someone who enjoys building trusted client relationships, bringing calm to the details, and working alongside a close-knit team to deliver beautifully hosted events.

About the role

As Event Sales Coordinator, you’ll support our MICE and events business from first enquiry through to final invoicing. You’ll prepare proposals, contracts, Banquet Event Orders, floor plans and event documentation, while helping clients feel informed, cared for and confident at every stage. Working closely with our Sales, Food & Beverage, kitchen, reservations and operations teams, you’ll help ensure each event reflects the thoughtful service and attention to detail The Hotel Britomart is known for.

Key responsibilities

• Welcome and manage event enquiries with care, professionalism and timely follow-up.
• Prepare thoughtful proposals, quotes, contracts, BEOs, menus, seating plans, run sheets and floor plans.
• Support site inspections, familiarisation visits and client meetings that showcase our spaces and service style.
• Coordinate event details with Food & Beverage, operations, reservations, kitchen and trusted external suppliers.
• Maintain accurate client, account and event information in Salesforce and hotel systems.
• Support invoicing, pre-payment, reconciliation and post-event follow up.
• Nurture strong client relationships and help create opportunities for repeat businAt least 12 months’ experience in events, hospitality, hotel operations, sales coordination or a similar client-facing role.
• A warm, polished and professional communication style.
• Strong organisation, time management and attention to detail.
• A calm, proactive approach and the ability to bring people and details together.
• Confidence using Microsoft Office; experience with Salesforce, Protel or sales and catering systems is an advantage.
• Flexibility to work weekdays and weekends when business needs require.
• Valid New Zealand working rights.
• A special opportunity to grow your events career within a luxury boutique hotel in Auckland’s vibrant Britomart precinct.
• A thoughtful, supportive team culture where genuine hospitality is valued.
• Exposure to beautifully hosted meetings, conferences, private dining and bespoke events.
• Learning, development and career growth opportunities.
• Team meals, uniform and dry-cleaning support.
• Accommodation, food and beverage discounts for team members, friends and family.
• Reward and recognition initiatives that celebrate great service and contribution.

About you

• At least 12 months’ experience in events, hospitality, hotel operations, sales coordination or a similar client-facing role.
• A warm, polished and professional communication style.
• Strong organisation, time management and attention to detail.
• A calm, proactive approach and the ability to bring people and details together.
• Confidence using Microsoft Office; experience with Salesforce, Protel or sales and catering systems is an advantage.
• Flexibility to work weekdays and weekends when business needs require.
• Valid New Zealand working rights.

What we offer

• A special opportunity to grow your events career within a luxury boutique hotel in Auckland’s vibrant Britomart precinct.
• A thoughtful, supportive team culture where genuine hospitality is valued.
• Exposure to beautifully hosted meetings, conferences, private dining and bespoke events.
• Learning, development and career growth opportunities.
• Team meals, uniform and dry-cleaning support.
• Accommodation, food and beverage discounts for team members, friends and family.
• Reward and recognition initiatives that celebrate great service and contribution.

Apply now

If you’re ready to grow your event sales career in a hotel that values thoughtful service, beautiful details and authentic New Zealand hospitality, we’d love to hear from you. Apply now with your CV and a short cover letter telling us why this role feels like the right next step.