Event Specialist

Event Planner

6 month contract with potential of extension or conversion depending on business needs

Monday - Friday: 8aM - 5PM (Monday - Wednesday in office, Thursday/Friday work from home)

About the Role

We are seeking a highly organized and proactive Event Planner to support the planning and execution of domestic corporate events. This individual will work closely with the Manager of Events and collaborate with cross-functional teams to deliver exceptional event experiences from conception through post-event evaluation.

The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and has a strong track record of coordinating successful meetings and events.

Key Responsibilities

• Serve as the lead planner for domestic meetings and events with up to 50 attendees.
• Manage event logistics from initial planning through post-event wrap-up.
• Act as the primary liaison between event stakeholders and internal teams including Sales, Creative, AV, Marketing, and Operations.
• Lead pre-event planning meetings and post-event debrief sessions.
• Coordinate venue logistics, meeting space requirements, hotel accommodations, and room block management.
• Oversee attendee registration, communications, and rooming lists.
• Manage food and beverage, audiovisual needs, internet connectivity, transportation, and other event-related services.
• Develop and monitor event budgets, ensuring cost-effective solutions while meeting program objectives.
• Reconcile event expenses and maintain accurate financial records.
• Partner with internal stakeholders to execute pre-event, onsite, and post-event activities.
• Manage vendor relationships, including contract coordination, invoicing, and service delivery.
• Gather and communicate feedback to continuously improve event quality and attendee experience.
• Communicate effectively with leadership, vendors, and internal stakeholders regarding event details and status updates.
• Ensure all activities align with company policies, procedures, and quality standards.
• Provide additional event support as needed.

Qualifications

Required

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of event planning, meeting management, or related experience.
• Experience managing multiple events with varying levels of complexity.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving, analytical, and decision-making skills.
• Ability to work independently while collaborating effectively across teams.

Preferred

• Experience with event management and business tools such as Cvent, Concur, and Microsoft Office Suite.
• Experience managing event budgets and vendor relationships.
• Corporate event planning experience preferred.