Event Workforce Coordinator

Overview

We are seeking a detail-oriented and highly organized Event Workforce Coordinator to oversee labor recruitment, scheduling, HR administration, and operational support for live events and company operations. This role requires strong communication, multitasking, and problem-solving skills to coordinate staffing needs, maintain accurate employee records, support onboarding and timekeeping, and liaise with labor vendors. The ideal candidate thrives in a fast-paced environment, handles confidential information with discretion, and can adapt to changing priorities while providing reliable administrative and onsite support. Flexibility to assist with occasional after-hours emergencies, event operations, and physical tasks is essential.

Responsibilities

• Recruit part-time and project-based labor for live events and operational needs.
• Schedule labor for live events and project-based assignments, ensuring adequate coverage and timely communication.
• Review and approve biweekly timecards for part-time employees.
• Maintain accurate labor records, schedules, and documentation.
• Onboard new hires and complete all required HR documentation.
• Perform maintenance tasks within the HR portal, including updates, corrections, and record management.
• Process HR-related paperwork such as workers’ compensation documentation and incident reports.
• Maintain confidentiality and discretion when handling sensitive employee information.
• Assist employees with timeclock and scheduling systems.
• Fill out purchase orders for overhire labor sources and coordinate with vendors as needed.
• Answer phone calls, respond to emails, and greet walk-in visitors and prospective clients.
• Assist with general office tasks and provide support to management as assigned.
• Help coordinate company safety-related matters, including documentation and communication.
• Be available remotely for incidental work emergencies after hours.
• Travel onsite when necessary to assist with part-time labor tasks or event operations.
• Support production logistics and office needs requiring physical labor.
• Must be able to lift 50+ lbs when assisting with office or production logistics.

Qualifications

• Experience in workforce coordination, scheduling, HR support, or event operations preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfortable with occasional travel (less than 5%) and physical labor as part of event support.
• Proficiency with HR systems, scheduling tools, and basic IT troubleshooting.

Join us as an Event Workforce Coordinator to play a vital role in delivering memorable experiences through exceptional event execution. We value proactive professionals who thrive in dynamic environments and are passionate about creating successful events from start to finish.

Pay: $30.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person