Events Admin Executive

Experience: 1+ Year
Salary: ₹18,000–₹20,000 per month
Location: Cyber Park, Sector 39, Gurugram
Work Mode: On-site

About the Role

BotFit is looking for a responsible, organised and highly dependable Events Admin Executive to support the planning, administration and operational execution of events at our venue.

The role requires someone who is comfortable managing documentation, schedules, coordination, inventory, vendors and event-related administration, while also being willing to step onto the ground and support the team when required.

Key Responsibilities

• Maintain event calendars, schedules, checklists and operational records.
• Coordinate with the sales and event teams for upcoming bookings.
• Prepare and maintain event-related documents, reports and records.
• Coordinate with vendors and track requirements, deliveries and timelines.
• Maintain inventory and ensure event supplies are available and organised.
• Assist with event setup, execution and closure.
• Track event requirements and ensure tasks are completed within timelines.
• Maintain client, vendor and event information accurately.
• Support billing, purchase records and basic administrative documentation.
• Handle day-to-day coordination between different teams.
• Identify operational gaps and proactively help resolve them.

Skills & Requirements

• Minimum 1 year of experience in administration, event operations, hospitality or a related role.
• Strong organisational and coordination skills.
• Good spoken and written English/Hinglish.
• Strong follow-up and documentation skills.
• Basic Excel/Google Sheets and computer proficiency.
• Comfortable working with CRM and operational tools.
• Vendor coordination and inventory-management skills.
• Responsible, punctual and highly detail-oriented.
• Ability to multitask and work under pressure.
• Strong ownership and problem-solving mindset.

Startup Environment

BotFit is a fast-paced, growing startup, and this role requires someone who is comfortable wearing multiple hats. We need a dynamic multitasker who can manage administration while also supporting on-ground operations when required.

The ideal candidate is reliable, accountable, ethical and proactive, and does not wait for instructions for every task. Working hours may vary based on event schedules and business requirements, including weekends when events are scheduled.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person