Events & Field Marketing Coordinator

• The Events & Field Marketing Coordinator supports the successful execution of Avive’s trade show, field marketing, training, and sales enablement programs
• This hands-on role owns the logistics, inventory management, shipping, and operational coordination that keep Avive’s events and field marketing programs running smoothly
• Working closely with the Events Marketing Manager, Growth Marketing Managers, Operations, and Sales, this individual ensures people, materials, equipment, and event assets are organized, available, and delivered on time
• This role thrives in a fast-paced environment and adapts quickly to changing priorities
• Event Logistics and Scheduling:
• Support logistics and operational activities for trade shows, conferences, field activations, and company events
• Cross-check the Asana trade show request board against the master schedule and staff calendars to identify conflicts or missing information
• Prepare event materials and coordinate shipping, tracking, and status updates
• Support on-site event setup, execution, and teardown as needed
• Coordinate post-event returns, inventory updates, and shipment reconciliation
• Coordinate printing and production of marketing materials
• Field Equipment Management:
• Coordinate loaner AED requests and manage Avive’s fleet of AEDs, CPR manikins, and other field and training equipment
• Maintain equipment schedules and availability for trade shows, field activations, trainings, customer demonstrations, and other engagements
• Maintain field equipment in a constant state of readiness, including device charging, REALConnect fleet management, cleaning, maintenance, and replacement
• Coordinate packing, shipment, and return of field equipment, ensuring assets are tracked, inspected, accounted for, and prepared for future use
• Coordinate marketing-owned AED donations and supporting logistics
• Inventory and Shipping:
• Manage the storage and inventory of swag, collateral, trade show materials, booth supplies, staff apparel, and field activation materials
• Maintain organized storage areas and conduct periodic inventory audits to ensure accuracy
• Coordinate inbound and outbound shipments for Marketing, Sales, and channel partners, maintaining accurate tracking information
• Monitor inventory levels and coordinate replenishment, repair, or replacement as needed
• Support outbound and return shipping for events and field activations
• Booth and Event Operations:
• Attend trade shows and other in-person marketing events to support the commercial team and engage prospects
• Assemble event kits and activation materials
• Support field activations, CPR/AED trainings, customer events, product demonstrations, and event logistics
• Represent Avive professionally while supporting customers, prospects, and partners at events
• Marketing Operations Support:
• Fulfill marketing requests from Sales and support preparation of materials for meetings, trainings, and customer presentations
• Coordinate printing and production of marketing collateral and swag
• Maintain marketing storage areas and organizational systems

Benefits

• Healthcare: Avive offers comprehensive medical, dental, and vision plans to ensure employee health care needs are met
• Employee equity package: Every team member has a vested stake in the success of the company and is granted a generous equity package with employment
• Subsidized AED program: Employees have access to a subsidized AED program, ensuring they can equip their homes and communities with lifesaving technology at a reduced cost
• Time Away: Time to rest and recharge is important. With 11 paid holidays, accrued PTO days, and three additional floating holidays, employees can enjoy flexible time off when needed
• And Much More: We believe in fostering a fun and engaging work environment. From team lunches and office snacks to exciting events and celebrations, we prioritize opportunities for connection and collaboration
• Savings & Retirement: Avive helps employees reach their retirement goals. We offer a 401k contribution of 3% of an employee’s base pay - starting Day One- 1–3 years of experience in event coordination, marketing operations, field marketing, logistics, or a related role
• Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field, or equivalent professional experience
• Proficiency with Microsoft Office and Google Workspace
• Experience coordinating inventory, shipping, fulfillment, or equipment logistics
• Experience supporting trade shows, conferences, field marketing programs, or customer events
• Familiarity with project management tools such as Asana
• Experience coordinating vendors, shipments, or event logistics across multiple stakeholders
• Strong communication and interpersonal skills with a customer-service mindset
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Self-motivated with the ability to work independently and proactively solve problems
• Flexible and adaptable in a fast-paced environment with changing priorities
• Experience working with CRM or marketing platforms such as Salesforce, HubSpot, or similar systems