Events & Logistic Support Coordinator

Key Responsibilities

• Event Logistics & Support
• Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
• Coordinate deliveries, inventory movement, and logistics tracking
• Ensure event assets and equipment are properly secured, labeled, and transported
• Support venue preparation, supplier coordination, and loading/unloading of materials
• Project Assistance
• Support project managers and event leads in administrative and physical event execution
• Attend meetings or venue oculars when needed and provide post-meeting summaries
• Document event processes(e.g., setup photos, checklists, logistic reports)
• Liquidation reports/ Post report
• Supplier & Vendor Coordination
• Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
• Follow up with suppliers on production and delivery timelines and report to event lead
• Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
• Maintain a basic tracker of vendor contact details, rates, and reliability
• Manpower Sourcing & Management
• Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
• Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
• Maintain a roster of reliable freelancers and volunteers for future use
• Internal Support
• Ensure warehouse or storage areas are organized and up to date
• Help manage event material inventory and flag low stocks to the team
• Support general office/event errands as needed
• Support in procurement for event needs
• Other Duties
• Perform other related tasks or assignments as required by the management and project needs

Qualifications

• Education: Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
• Proven Experience: Minimum 2 years of experience in event coordination or a related field
• Supplier Network: Established relationships with a variety of event suppliers and vendors
• Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
• PR Skills: Ability to generate positive media coverage and manage public relations for events
• Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
• Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
• Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision

Bonus Skills

• Leadership Potential: Demonstrated ability to motivate and guide others
• Creative Flair: A knack for bringing fresh and innovative ideas to the table
• Tech Savviness: Proficiency in event management software and online tools