Events & Program Manager

Job Summary

The Events Program Manager will support the planning, coordination, and execution of external conferences, customer events, partner engagements, and Simplify Healthcares flagship annual Connect Conference. The role involves researching event opportunities, managing operational workflows, coordinating with vendors and stakeholders, tracking budgets, and generating insights to optimize ROI and event experience. This is a hands-on role that requires strong organization, communication, and analytical capabilities.

Responsibilities Event Research Intake

• Identify and evaluate relevant industry conferences, summits, and networking forums aligned to strategic business priorities.
• Analyze event fit based on attendee profile, sponsorship models, competitive presence, speaking opportunities, and potential pipeline impact.
• Present event recommendations and maintain an active event calendar.

Event Planning Coordination

• Create event plans, timelines, and execution checklists for each sponsored or attended event.
• Coordinate with internal stakeholders (Marketing, Sales, Product, Customer Success) for speaking content, collateral, demos, and attendee coordination.
• Liaise with organizers, venue teams, booth vendors, AV teams, and merchandise suppliers for flawless execution.
• Maintain clear and consistent communication across teams pre-, during-, and post-event.

Connect Conference Support (Flagship Event)

• Assist in planning and operational execution of Connect including venue coordination, stage and AV setup, signage planning, attendee registration workflows, travel coordination, partner/sponsor engagement support, collateral planning, hospitality, and onsite logistics.
• Manage vendor timelines, budgets, deliverables, and internal task trackers.
• Support speaker management, rehearsal scheduling, and run-of-show planning.
• Provide on-ground support during Connect to ensure a seamless attendee and executive experience.

Budget Documentation Management

• Track event budgets, vendor quotes, contracts, and invoices.
• Maintain procurement checklists, spend logs, and compliance alignment.
• Ensure timely closure of documentation and post-event expense reporting.

On-Ground / Virtual Event Support

• Support booth setup, branding placement, collaterals, promotional merchandise, and technology requirements.
• Monitor execution quality, troubleshoot issues, and ensure a seamless experience for attendees and internal teams.

Post-Event Reporting Analytics

• Develop structured event summary reports including leads, engagement data, cost analysis, and recommendations.
• Track follow-up actions with Sales and Marketing to support pipeline progression.
• Maintain event performance dashboards for quarterly/annual review.

Must have skills:

• 8+ years of experience in event operations, marketing coordination, or conference support (B2B preferred).
• Excellent communication and stakeholder management skills.
• Ability to manage multiple projects simultaneously with attention to detail.
• Proficiency in Excel, PowerPoint, and collaboration/project management tools.
• Strong organization, ownership mindset, and ability to work with remote/global teams.
• Willingness to adjust schedule occasionally for US time zone meetings.

Good to have:

• Experience working on large-scale corporate conferences or multi-track events.
• Familiarity with CRM/marketing automation workflows (e.g., HubSpot, Salesforce, Zoho, etc.).
• Comfort working in fast-paced, changing environments.

Education:

• Bachelors degree in Marketing, Business, Hospitality, Event Management, or equivalent.