Events Assistant

Do you thrive in a fast-paced environment where no two days are the same? Are you highly organised, detail-oriented, and passionate about delivering exceptional event experiences?

Business NSW is seeking an enthusiastic Events Assistant to join our Enterprise Events team on a permanent part-time basis. This is an exciting opportunity to play a key role in supporting the delivery of high-profile business events, awards programs, stakeholder functions, and networking events across NSW.

About the Role

Reporting to the Events Program Manager, you will provide administrative, operational, and event delivery support to ensure our events and award programs are delivered to the highest standards.

Working closely with internal stakeholders, suppliers, sponsors, speakers, and attendees, you'll help coordinate all aspects of event administration, registration management, stakeholder communications, and onsite event execution.

Working arrangement:

• Permanent part-time position working 3 days per week (Monday to Wednesday Preferable, with a work from home day on Monday)
• Standard work hours will be typically worked, however due to event delivery requirements, occasional early starts and late finishes may be required, typically between 6:00am and 8:30pm
• Advance notice will be provided wherever possible for any variations to start and finish times

Key Responsibilities

• Support the planning and delivery of business events, awards programs, and stakeholder functions.
• Manage event registrations, attendee communications, guest lists, and seating allocations.
• Maintain accurate event data and CRM records, including reporting and database updates across awards portal and internal systems.
• Coordinate event logistics, suppliers, collateral, name badges, and event materials.
• Assist with website content updates and digital awards and event information management.
• Support venue setup, event execution, and onsite attendee experience.
• Liaise with speakers, sponsors, suppliers, and internal stakeholders.
• Assist with budget tracking, invoice processing, and post-event reporting.
• Maintain event inventory and ensure resources are event-ready.

About You

You are a proactive and highly organised coordinator who enjoys bringing events to life. You are comfortable working across multiple priorities, have strong attention to detail, and enjoy providing exceptional customer service.

You'll ideally bring:

• Previous experience in event administration, events coordination, or a similar support role
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• Outstanding stakeholder and customer service skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Proficiency on Canva design desirable
• Ability to remain calm and effective under pressure

Why Join Us?

• Permanent part-time role offering work-life balance
• Opportunity to work on high-profile business events and awards programs
• Opportunity to develop your events career within a respected membership organisation

If you're looking for a rewarding part-time opportunity and enjoy creating exceptional event experiences, we'd love to hear from you.

Apply now and help us deliver outstanding events that connect and support the NSW business community.