Events Assistant

Job Summary

We are seeking a dynamic and energetic Events Assistant to join our vibrant team! In this role, you will be the heartbeat of our event operations, ensuring seamless planning, execution, and follow-up for a variety of events. Your enthusiasm and organizational prowess will help create memorable experiences for clients and guests alike. This paid position offers an exciting opportunity to develop your skills in event management while working in a fast-paced, collaborative environment dedicated to excellence and innovation.

Duties

• Assist with the coordination and planning of events from conception through completion, including venue selection, logistics, and vendor management
• Support negotiations with vendors, suppliers, and clients to secure the best terms and enhance event value
• Manage event budgets by tracking expenses, processing invoices, and ensuring cost-effective solutions
• Utilize event management software and CRM systems to organize details, communicate with clients, and streamline workflows
• Contribute to event marketing efforts by creating promotional materials, social media content, and outreach strategies
• Provide exceptional customer service by addressing client inquiries, managing guest services, and ensuring a positive experience for all attendees
• Oversee setup and breakdown activities at event sites, ensuring adherence to safety standards and client specifications

Skills

• Strong negotiation skills with the ability to secure favorable contracts and partnerships
• Proven experience in event planning, marketing, and project management within the hospitality or events industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software tools
• Excellent communication skills for client interaction, team collaboration, and vendor negotiations
• Effective time management skills to prioritize tasks in a fast-paced environment
• Knowledge of managing event budgets, contracts, and guest services operations
• Ability to lead teams during events with organizational skills that ensure smooth execution from start to finish
• Experience with banquet setup, hospitality services, and managing guest experiences is highly desirable

Join us as an Events Assistant where your energy fuels unforgettable moments! Bring your passion for hospitality, your knack for organization, and your enthusiasm for creating extraordinary events. This is your chance to grow professionally while making a real impact on our clients’ special occasions.

Pay: $25.70 - $30.95 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave

Work Location: In person