Events Assistant

Job Overview

We are seeking an energetic and detail-oriented Events Assistant to join our dynamic team! This role offers an exciting opportunity to be at the heart of planning, coordinating, and executing a wide variety of events. As an Events Assistant, you will play a vital role in ensuring each event runs smoothly, from initial planning stages to final execution. Your enthusiasm, organizational prowess, and excellent communication skills will help create memorable experiences for clients and guests alike. This paid position is perfect for someone passionate about hospitality, event management, and delivering exceptional customer service.

Duties

• Assist in the planning and coordination of events, including venue selection, catering arrangements, and entertainment options
• Support the management of event budgets, ensuring all expenses stay within allocated limits while maximizing value through negotiation and upselling opportunities
• Use event management software and CRM systems to track client details, manage schedules, and streamline communication
• Collaborate with vendors, suppliers, and internal teams to ensure seamless execution of event logistics
• Handle guest services on-site, addressing attendee needs promptly and professionally to enhance overall experience
• Contribute to marketing efforts by promoting upcoming events through various channels and assisting with event marketing campaigns
• Manage contracts with venues, caterers, and other service providers to secure favorable terms and ensure compliance with organizational standards

Skills

• Strong negotiation skills to secure the best deals with vendors and service providers
• Proven ability in upselling services or products to enhance event revenue opportunities
• Experience in event marketing and promotional strategies to attract attendees and boost visibility
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for planning documentation and reporting
• Skilled in managing event budgets with attention to detail and financial accuracy
• Knowledge of event planning processes from concept to completion including venue setup, catering, and technical arrangements
• Familiarity with event management software platforms for scheduling, registration, and logistics coordination
• Excellent customer service skills combined with effective communication abilities for client interaction
• Experience working within the hospitality industry or banquet settings is highly desirable
• Ability to handle multiple projects simultaneously with strong time management skills
• Leadership qualities for guiding team members during events and managing onsite operations effectively
• Technical proficiency in using CRM systems for client tracking and engagement strategies
• Organizational skills essential for coordinating various aspects of event execution seamlessly

Join us as an Events Assistant if you thrive in a fast-paced environment where your creativity, organization, and passion for hospitality can shine! Be part of a team dedicated to creating unforgettable experiences while developing your skills in a vibrant industry.

Pay: $26.62 - $32.06 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave

Work Location: In person