Events Coordinator

Events Coordinator (Full-time)

You are probably the person who notices the small details behind a well-run occasion—the smooth check-in table, the clear signage, and the seamlessly timed itinerary. When plans shift mid-event, you remain grounded, practical, and focused on making sure attendees and guests have a fantastic, hassle-free experience.

If you are looking for a hands-on event management role in Liverpool where your practical coordination, clear communication, and calm approach under pressure will directly shape live events, this full-time role is a great fit. We are expanding our regional event delivery team and need a dependable Events Coordinator to manage delegate communications, supplier coordination, and on-site event setup.

Event Operations & On-Site Responsibilities

Working directly with our senior event producers and brand managers in Liverpool, your key duties will include:

• Handling delegate inquiries, managing attendee registration databases, and issuing event passes.
• Liaising with Liverpool venues, catering partners, and AV suppliers to confirm timings and setup requirements.
• Assembling event materials, delegate packs, branding banners, and display stands prior to live dates.
• Managing guest arrival tables, directing foot traffic, and greeting keynote speakers on event days.
• Conducting pre-event technical walkthroughs to verify microphone setups, presentation decks, and lighting.
• Monitoring live event schedules to ensure speaker presentations and catering breaks run strictly to time.
• Collating attendee feedback surveys post-event and summarizing performance metrics for client reviews.
• Tracking event expenses, logging vendor invoices, and assisting with final post-event budget reconciliation.

Ideal Attributes & Qualities

We value composure under time pressure, clear communication, and methodical task management over years of corporate event history. We look for:

• A welcoming, confident manner when interacting with delegates, venue staff, and external vendors.
• Methodical organization skills with the ability to manage multiple event checklists simultaneously.
• A calm, practical approach when adapting to last-minute timetable changes on live event days.
• Solid proficiency with Microsoft Office suite, Google Workspace, and online event ticketing tools.
• Flexibility to attend early morning, evening, or weekend event deliveries across Merseyside as required.
• Previous experience in hospitality, hotel operations, customer service, administration, university society events, or retail is a plus, but not essential as full training is provided.

We provide step-by-step training on our event systems and run-of-show templates so you feel completely prepared before going live.

Your onboarding begins by working side-by-side with an experienced coordinator through a complete event lifecycle, from initial supplier outreach to on-site delivery. Through regular one-to-one coaching sessions, you will receive ongoing advice on budget tracking, contract checks, and risk assessments. As you gain hands-on experience, you will take lead responsibility for specific event formats and build core skills toward event manager positions.

What We Offer

• Competitive base salary
• Performance-based bonuses linked to event delivery standards and delegate satisfaction ratings
• 37.5 hours per week work hours
• Full initial training in event management software, floor logistics, and supplier coordination
• Regular one-to-one coaching and continuous skill progression
• Direct, practical event management experience across diverse Liverpool venues
• Team social gatherings and company incentives
• Formal recognition for flawless event execution, task accuracy, and team support
• Clear internal pathways to step into lead event manager and senior project roles

How to Apply

If you want to bring your organizational habits and practical approach to a supportive Liverpool event team, please submit your CV along with your current contact details. We review applications regularly and will reach out to suitable candidates for an initial phone conversation.

Pay: £14.00-£16.00 per hour

Benefits:

• Free parking
• Gym membership
• On-site parking

Work authorisation:

• United Kingdom (required)

Work Location: In person