Events Coordinator

Events Coordinator — Part Time

Petit Play Café | Woburn, MA
Part-time | Primarily weekends

Petit Play Café is a thoughtfully designed play café and event space for young children and their families. We host birthday parties, private celebrations, special events, character visits, workshops, and community programming throughout the year.

We’re looking for a warm, dependable, and confident Events Coordinator to take ownership of our parties and events and help make each celebration feel seamless, welcoming, and special.

This is a hands-on role with a high level of independence. You’ll be the point person during events, helping families feel taken care of, directing staff, keeping parties on schedule, managing transitions, and making judgment calls as situations arise.

Event or hospitality experience is preferred, but not required. We care just as much about reliability, professionalism, judgment, and how you treat people.

What You’ll Do

• Lead birthday parties, private events, and special programming from setup through breakdown
• Welcome party families and help them get settled and organized
• Assist families with decorating and setup when needed
• Coordinate the overall flow and timing of each party
• Keep events running smoothly and on schedule
• Manage transitions between parties, including cleanup, resetting, and preparing the space for the next event
• Direct and coordinate Party Hosts and other staff working during events
• Make sure party inclusions, food, beverages, décor, and other details are ready at the appropriate time
• Communicate clearly and warmly with parents, guests, vendors, entertainers, and staff
• Anticipate problems before they become problems and use good judgment when something unexpected happens
• Help maintain Petit Play’s standards for cleanliness, presentation, hospitality, and customer service
• Help with event preparation and organization outside of party hours when needed
• Communicate important event notes, issues, or follow-up items to ownership

You Might Be a Great Fit If You Are

• Exceptionally reliable and punctual
• Friendly, warm, and comfortable interacting with families
• Calm and professional even when a guest is stressed, demanding, or frustrated
• Confident taking the lead without needing constant direction
• Organized and able to keep track of several things at once
• Comfortable directing other staff when needed
• Proactive, you notice what needs to happen and take care of it
• Able to exercise good judgment and solve small problems independently
• Detail-oriented without losing sight of the overall guest experience
• Comfortable working in a busy environment with young children
• Willing to jump in with setup, cleanup, food service, front desk support, or whatever is needed to make an event successful

Experience

Previous experience in events, hospitality, restaurants, customer service, parties, weddings, catering, recreation, or childcare is a plus, but not required.

We are very open to someone without formal event experience who has strong leadership instincts, excellent customer service skills, and the right personality for the role.

Schedule

This is a part-time, weekend-focused position.

Availability on Saturdays and Sundays is important, as most private parties take place on weekends. Some Friday afternoons/evenings and occasional weekday or evening special events may also be available.

Hours will vary based on the event calendar.

Physical Requirements

This is an active, hands-on role. Applicants should be comfortable standing for extended periods, moving around the space frequently, resetting furniture and party areas, and assisting with light lifting and event setup.

What We’re Looking for Most

More than anything, we’re looking for someone we can trust with the room.

Someone who can walk into a busy Saturday, understand what needs to happen, keep the team moving, treat families graciously, and make sure the day stays on track without needing the owner to manage every detail remotely.

Reliability, maturity, hospitality, and good judgment matter enormously in this position.

To apply: Please send your resume along with a short note telling us a little about yourself, your weekend availability, and why you think you’d be a good fit for Petit Play.

Pay: $18.00 - $22.00 per hour

Work Location: In person