Events Coordinator

Events Coordinator | London | Full-time |37.5 hours per week, Monday – Friday

If you are the person who naturally takes charge of planning group gatherings, creates detailed lists for every contingency, and thrives when transforming a detailed plan into a smooth live experience, this role will suit your strengths.

We deliver corporate functions, brand showcases, and industry networking events across Central London. We are bringing on an Events Coordinator to support our delivery team across the full lifecycle of our events, from initial supplier bookings right through to on-the-day coordination.

Role and Responsibilities

• Coordinating venue bookings, catering arrangements, audio-visual equipment, and supplier logistics.
• Managing guest registration lists, sending out event updates, and responding to attendee enquiries promptly.
• Preparing event collateral, name badges, signage, and promotional materials ahead of each event.
• Conducting pre-event venue walkthroughs to check layout configurations, health and safety access, and branding placement.
• Acting as an main point of contact on event days, managing supplier deliveries, and supporting smooth schedule execution.
• Engaging with attendees, speakers, and brand representatives to ensure a welcoming and professional atmosphere.
• Assisting with post-event teardown, inventory reconciliation, and returning hired equipment safely.
• Compiling post-event feedback surveys and summarizing attendee engagement data for client reviews.

What We’re Looking For

Previous experience is a plus, but not essential as full training is provided. We are primarily looking for someone with outstanding organizational habits, composure under pressure, and strong interpersonal skills.

We welcome applications from candidates with transferable backgrounds in hospitality, customer service, administration, marketing, or university society event planning.

• Organisational Skills: High attention to detail with the ability to manage timelines and checklists across multiple events.
• Problem-Solving: Calm efficiency when handling last-minute schedule adjustments or supplier queries on live event days.
• Communication Skills: Clear, professional spoken and written communication when dealing with clients, venue managers, and delegates.
• Hands-on Attitude: A practical approach to getting stuck in on setup days, from floor arrangements to tech checks.

Practical Training & Growth

You will work directly alongside our Senior Event Managers, gaining practical experience across every stage of live event delivery:

• Structured training on event management software, supplier contract coordination, and floorplan planning tools.
• Weekly catch-ups to review upcoming schedules, refine your project plans, and receive constructive feedback.
• Opportunities to gradually take full lead coordination ownership of medium-scale events as your experience grows.

What We Offer

• Working Schedule: 37.5 hours per week (standard office hours with time off in lieu for event days)
• Benefits: Full training, regular 1-on-1 coaching, team social events, performance recognition, and clear progression toward Event Manager positions.

How to Apply

Please submit your CV along with a short statement outlining your current availability. We review applications on a rolling basis.

Pay: £14.00-£16.00 per hour

Benefits:

• Company pension
• Free parking
• Life insurance
• On-site parking

Work Location: In person