Events Coordinator / Event Executive

Role Description

We are seeking an organised, creative, and proactive Events Coordinator / Event Executive to support the planning, coordination, and delivery of corporate events, promotional activities, conferences, exhibitions, and other special occasions. The ideal candidate has strong organisational skills, excellent communication abilities, and a practical approach to managing event logistics and ensuring successful execution.

In this role, you will coordinate event schedules, manage venue arrangements, liaise with suppliers, and assist with the preparation of event materials, budgets, and operational plans. You will work closely with internal departments, clients, service providers, and other stakeholders to ensure that event requirements are clearly understood and delivered according to established objectives.

Your responsibilities will include coordinating registrations, managing event timelines, tracking expenses, preparing documentation, and supporting on-site event operations. You will also assist with promotional activities, guest communications, post-event evaluations, and the preparation of reports to assess event outcomes and identify opportunities for improvement.

The position requires the ability to manage multiple tasks, respond effectively to changing requirements, and maintain attention to detail under time-sensitive conditions. You should be comfortable coordinating different stakeholders, resolving logistical challenges, and contributing creative ideas that improve the overall event experience.

Qualifications

• A diploma, bachelor's degree, or equivalent qualification in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field is preferred.
• Understanding of event planning, logistics coordination, scheduling, budgeting, and supplier management.
• Ability to coordinate venues, equipment, catering, event materials, transportation, and other operational requirements.
• Strong organisational and time-management skills, with the ability to manage multiple events or assignments simultaneously.
• Excellent written and verbal communication skills for coordinating with clients, vendors, colleagues, and event participants.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with event registration platforms, digital marketing tools, and event management software is an advantage.
• Ability to monitor event budgets, maintain accurate records, track expenses, and prepare administrative reports.
• Strong problem-solving skills and the ability to respond calmly to unexpected changes or operational challenges.
• Good interpersonal skills and the ability to build positive working relationships with internal and external stakeholders.
• Attention to detail when managing schedules, event documentation, guest lists, and logistical arrangements.
• Ability to support event setup, on-site coordination, and post-event follow-up activities when required.
• A creative mindset with an interest in developing engaging, well-organised, and memorable event experiences.
• A proactive, dependable, and team-oriented approach to delivering events efficiently and professionally.