Events Executive

Pixo Events is a SME specialising in turnkey events management; transforming event ideas into reality.

We help our clients transform their event ideas into captivating and memorable event reality. We achieve this by working closely with them to develop high-quality content and advising them on the most effective method of delivery. This is achieved by delivering our events on time, within budget, and on target to create captivating, memorable events for our clients.

The Events Executive will collaborate with the Project Manager and assist on project leads, liaise with designers and web developers for respective deliverables, as well as provide on-site event support . The Event Executive also follows up on various aspects post-event and is responsible for preparing post-event reports to clients.

 Below is a non-exhaustive list of deliverables expected from the candidate. However, it covers the foundational roles that are required for the candidate to be successful in the role.

Job Scope:

• Liaise with clients
• Prepare and document project plans (Timelines, Plot Gantt charts, write meeting minutes)
• Communicate client brief with the design team on event and any other collaterals
• Schedule and conduct physical and virtual briefs
• Consolidate programme line-up
• Work with vendors to arrange set up and dismantling of on-site logistics
• Submit all event-related documentation (application of permits, licenses, and related paperwork) and follow-up
• On-site execution on event day

Pre-requisites

• At least 2 years of events-related work experience
• Proficient in Microsoft Office ( PowerPoint, Microsoft Word, Excel, Outlook)
• Possesses excellent communication and interpersonal skills
• Good project management and vendor management skills
• Good stakeholder management (both internal and external stakeholders).
• Detail-orientated and able to prioritize to meet deadlines (sense of urgency)
• Able to work independently and as a team player
• Flexible to work outside work hours on occasion