Events Executive (Freelance)

About the Project

An upcoming large-scale event being planned to commemorate the 650th Birth Anniversary of a saint; will involve extensive outreach, community engagement and activations across Maharashtra.

We are looking for freelance event professionals who can support the project team in planning and executing various aspects of event operations, outreach and on-ground activities.

Key Responsibilities

Depending on the individual's experience and project requirements, responsibilities may include:

• Coordinating outreach to designated communities, organisations, institutions and other stakeholders across Maharashtra.
• Connecting with community representatives, associations, local organisations and relevant groups.
• Supporting the planning and execution of community outreach programmes and activations.
• Coordinating with local partners, venues, vendors, volunteers and field teams.
• Undertaking field visits and on-ground coordination across different cities/towns in Maharashtra.
• Supporting permissions, logistics, manpower and other operational requirements for activations.
• Maintaining databases, contact lists, outreach trackers and activity reports.
• Coordinating meetings and follow-ups with identified stakeholders.
• Ensuring timely execution of assigned activities and reporting progress to the project team.
• Assisting with event logistics, registrations, participant mobilisation and other operational requirements wherever required.
• Collecting photographs, videos, attendance details and other documentation from field activities.
• Identifying local contacts, organisations and opportunities that can strengthen community outreach.
• Handling last-minute operational challenges and ensuring issues are escalated and resolved quickly.
• Supporting the larger event management team before, during and after project activities.

Who We Are Looking For

We are looking for energetic, hands-on and responsible event professionals who are comfortable working on the ground rather than only coordinating from an office.

The ideal candidate should have:

• 1–5 years of experience in event management, event operations, activations, exhibitions, field marketing, community outreach or related areas.
• Strong communication and interpersonal skills.
• Ability to build relationships and interact confidently with different communities and stakeholders.
• Excellent follow-up and coordination skills.
• Good organisational ability and attention to detail.
• Ability to work independently and take ownership of assigned responsibilities.
• Comfort with field work, travel and working at different locations.
• Ability to manage multiple activities and deadlines simultaneously.
• Good knowledge of MS Excel/Google Sheets, WhatsApp and basic documentation.
• Marathi and Hindi communication skills would be an advantage.

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person