Events Manager

JOB DESCRIPTION EVENT MANAGER

Organization: GoldenBee Global School
Location: Bangalore, Karnataka

Employment Type: Full-time
Experience: 3+ years

About GoldenBee Global School

GoldenBee Global School is committed to providing a dynamic and enriching learning environment where academic excellence is complemented by meaningful co-curricular experiences. We aim to create engaging experiences that foster learning, creativity, participation, and a strong school community.

Role Overview

We are looking for a creative, organized, and proactive Event Manager to take end-to-end ownership of the schools event calendar, from concept development and budgeting to planning, stakeholder coordination, execution, and post-event evaluation. The role will be responsible for delivering well-organized, engaging, and memorable experiences for students, parents, staff, and the wider school community.

Key Responsibilities

Event Planning & Execution

• Plan and execute school events including Annual Day, Sports Day, festivals, competitions, exhibitions, workshops, and parent engagement programs.
• Develop event calendars, concepts, timelines, budgets, and execution plans.
• Manage event-day logistics including venue setup, seating, dcor, stage, audio-visual requirements, invitations, certificates, prizes, and hospitality.
• Ensure events are delivered smoothly, on time, within approved budgets, and in line with school standards.

Vendor & Stakeholder Coordination

• Identify, coordinate, and manage decorators, caterers, photographers, videographers, performers, AV teams, and other external vendors.
• Manage vendor requirements, quotations, timelines, negotiations, and service delivery.
• Coordinate effectively with school leadership, teachers, students, parents, and administrative teams.

Student & Parent Engagement

• Develop creative and engaging event themes and activities aligned with school values.
• Ensure events are inclusive, student-friendly, well-organized, and safe.
• Coordinate parent communication and participation for relevant events.

Post-Event Management

• Collect feedback and evaluate event outcomes.
• Prepare post-event reports and maintain event documentation.
• Maintain vendor databases, event records, and inventory.

Requirements

Must-Have

• Bachelors degree in Event Management, Mass Communication, Hospitality, Business Administration, or a related field.
• 3+ years of experience in event planning and management.
• Strong event coordination, organizational, and communication skills.
• Experience managing vendors, logistics, budgets, and event execution.
• Proficiency in MS Office / Google Workspace.
• Strong attention to detail and problem-solving abilities.
• Willingness to work flexible hours
• Willingness to travel across various

Nice-to-Have

• Prior experience in a school or educational institution.
• Experience managing Annual Days, Sports Days, exhibitions, festivals, competitions, and parent engagement events.
• Knowledge of event production, dcor, AV, and stage management.
• Experience with event planning or project management tools.

Key Competencies

Event Planning | Project Management | Vendor Management | Budget Management | Stakeholder Coordination | Communication | Creativity | Problem Solving | Time Management | Attention to Detail

What We Offer

• Opportunity to work in a vibrant and engaging school environment.
• Significant ownership in planning and delivering school-wide events and experiences.
• Opportunity to work closely with students, parents, faculty, leadership, and external partners.
• Professional growth, learning, and development opportunities.