Events Manager

This position is in a shared office space and is a primarily in-person position located at 104 Southeastern Parkway, Franklin, TN 37064. Remote work will be scheduled in advance with the approval of the director. The standard hours for this position will fall between Monday-Friday 8:30 am-5 pm. Occasional weekend or holiday work may be required.

 

The Event Manager supports GraceWorks Ministries' goals, values, and philosophy by consistently demonstrating excellence, quality service, commitment, and accountability. This person must embody a wholehearted commitment to GraceWorks' mission and Christian values, eagerness to serve, high professionalism, ability to multitask, gracious donor-focused communication skills, attention to detail, strong writing skills, and excellent teamwork.

POSITION SUMMARY

The Events Manager will lead the logistical planning and execution for three key fundraising events: Neighbor Serving Neighbor Dinner, Golf Fore GraceWorks, and the Turkey Trot. They will also assist in smaller events including the Church Appreciation Breakfast and others as assigned.

PRIMARY DUTIES AND RESPONSIBILITIES for each event include the following:

1.        Event logistics

: Manage planning and execution for the three key fundraising events (Neighbor Serving Neighbor Dinner, Golf Fore GraceWorks, and Turkey Trot) and smaller events as assigned, including annual and week-of timelines, packing lists, locations, permits, and coordination with all internal departments.

2.        Vendors, volunteers, and day-of execution

: Secure and manage vendors and contracts, identify volunteer needs, and lead day-of volunteers and staff.

3.        Event budgets

: Track expenses and bid out each service to multiple vendors.

4.        Sponsor care

: Execute promised sponsorship promotions, ensure sponsors are welcomed, informed, thanked, and told of post-event results, and look for above-and-beyond ways to make them feel valued. Partner with the Director of Development.

5.        Fundraiser support

: Create fundraising timelines and communication schedules so Development Team fundraisers know what to share and when, and ensure sponsor deliverables are met.

6.        Tracking and reporting

: Track sponsorship targets, pledges, and gifts in the database, and build reports and dashboards comparing current-year metrics to prior years. Work with the Salesforce team and Director of Development to ensure accurate data.

7.        Marketing needs

: Articulate needs for print, social media, email, webpages, giving links, and press releases, and set a marketing schedule for each event with the Marketing Department and Director of Development.

8.        Program content

: Partner with Marketing, the Director of Development, and the CEO to create and gather program content for each event.

9.        Committees and debriefs

: Lead event committees as needed (agendas, meetings, expectations) and host post-event debriefs to capture successes and changes for next year.

10.     Team participation

: Attend Development Team meetings, react to change productively, and handle all other duties and essential tasks assigned.

SUPERVISORY RESPONSIBILITIES

Manage volunteers at events and work with the Volunteer Recruitment Manager to schedule them, supervise vendors for events.

QUALIFICATIONS

To perform this job successfully, an individual must have a high ability to manage, strong communication skills, the ability multi-task, attention to detail, and the ability to keep calm under pressure. They must have experience in donor care and communication, be able to effectively communicate, and train a team to execute the event and represent GraceWorks with the utmost dignity and grace. Must exercise confidentiality with sensitive materials. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

·       5 years + experience with events; Large events of 400+ guests are a plus.

·       Bachelor's degree

·       Experience and a high degree of comfort with Microsoft Office Suite, Microsoft Teams, and Google Suite.

·       Understanding/acquaintance with task and project management applications/concepts.

·       Knowledge of Salesforce Nonprofit CRM or other related systems.

OTHER SKILLS

A motivated, energetic self-starter with strong problem-solving skills, attention to detail, and an appreciation for accuracy. The ability to handle multiple tasks simultaneously; technology and ability to learn quickly; developed organizational skills, including excellent time and self-management skills; Strong sense of initiative and ownership of projects; ability to remain calm under pressure; ability to work on multiple projects simultaneously; ability to work independently and as a part of a team. Strong interpersonal skills showing a professional and compassionate demeanor.

WORK ENVIRONMENT

This position has a shared office space with some ability to work remotely. The position is in an office setting involving everyday risks or discomforts requiring standard safety precautions.

SALARY & BENEFITS

Compensation for the Events Manager includes a competitive salary commensurate with experience and an excellent package of employee benefits which includes medical, dental, vision, professional development, leave and holidays.