Events Manager

EVENTS MANAGER JOB DESCRIPTION

POSITION: EVENTS MANAGER

REPORTS TO: WEST TOWN MANAGER

SUPERVISES: EVENT COORDINATOR, EVENT LEADERS, AND EVENT ASSISTANTS

FLSA STATUS: Exempt

Position Summary: We are looking for a flexible, creative and organized go-getter to make our birthday parties and events extra special.This position is chiefly responsible for managing the events of Bubbles Academy’s. This position requires the exercise of discretion in judgment in matters of significance to the business, and has fiscal responsibility over the performance of the department and the business.

ESSENTIAL FUNCTIONS:

• Observes and follows all company rules and policies, including anti-harassment policies.
• Upholds Bubbles Academy’s mission statement

Typical Schedule: Tuesdays, Wednesdays, Thursdays: 9am-1pm, Fridays: 1-5pm, Saturdays 9am-4pm with some flexibility

General Functions

• Exercises discretion and judgment in the planning, coordinating, execution and management of the event process from beginning to the end.
• Determines, organizes, assigns, and supervises all staff at events and festival booths.
• Trains Event staff, in collaboration with Executive Director and Program Director
• Coordinates marketing for all events with the Marketing Director, providing all necessary details for successful messaging of events.
• Plans and oversees execution of special events for outside organizations.
• Conducts weekly inventories and purchases event-specific supplies
• Maintains appropriate levels of inventory and orders supplies as necessary adhering to budgetary standards established by the Company.
• Serves as the liaison between activity leaders, assistants, and customers providing a high level of professionalism and leadership.
• Communicates professionally and effectively with staff and Bubbles Academy Families.
• Performs marketing and sales activities for new events and provides responsive customer service exemplifying the deep care values of Bubbles Academy.
• Continually works on developing the Company’s Events Program, including the integration of new event themes and content (in collaboration with Program Director).
• Maintains events budgets and oversees events expenses.
• Communicates regularly with Program Director about curriculum or supply needs
• Maintains storage spaces for all event supplies and decorations.
• Returns communication promptly on scheduled working days (same day if possible; no later than the next business day).

Knowledge, Skills, and Abilities

• Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping.
• Knowledge of modern business communication, including style and format of letters, contracts, emails and copywriting.
• Skill to use a personal computer and various software packages.
• Skill to be able to use Photoshop, Keynote, iTunes, and PowerPoint
• Ability to establish priorities, work independently, and proceed with objectives without supervision.
• Ability to handle and resolve recurring problems.

Credentials and Experience

• Experience with children.
• A degree from a four year college
• Experience working in the events industry or customer service
• Two years related experience or equivalent combination of education and experience.

Special Requirements:

Able to work overtime, holidays, and weekends as requested by the needs of the position.

Pay: From $20.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Application Question(s):

• What makes a great experience for a children's birthday party?
• Why are you interested in working as the Events Manager at Bubbles Academy?

Experience:

• Events management: 2 years (Preferred)

Work Location: In person