Events Manager

Role & responsibilities

1. Event Planning & Execution

• Plan and manage industry awards, summits, conferences, conclaves, networking sessions and corporate events.
• Develop event timelines, production schedules, checklists and execution plans.
• Coordinate all stages of event planning, from conceptualisation and preparation to on-site execution and closure.
• Ensure that events are delivered professionally, within budget and according to the approved programme.
• Coordinate registrations, guest management, seating arrangements, stage schedules and event-day operations.

2. Venue & Vendor Management

• Identify, evaluate and coordinate with hotels, convention centres and event venues.
• Manage vendors for stage fabrication, audio-visual equipment, LED screens, lighting, sound, branding, photography, videography, catering and other event requirements.
• Obtain quotations, negotiate commercial terms and monitor vendor commitments.
• Coordinate production requirements, floor plans, branding placements and technical rehearsals.
• Ensure timely setup, smooth operations and dismantling after the event.

3. Speaker, Guest & Stakeholder Coordination

• Coordinate with speakers, moderators, jury members, award recipients, delegates and VIP guests.
• Manage invitations, confirmations, event schedules, travel requirements and hospitality arrangements.
• Liaise with industry associations, event partners, sponsors and other stakeholders.
• Maintain updated guest lists, contact databases, RSVP records and event communication schedules.
• Ensure a smooth and professional experience for all participants.

4. Sponsorship & Partner Deliverables

• Coordinate with the business development team to understand sponsor commitments and contractual deliverables.
• Ensure timely execution of branding, logo placements, stage mentions, promotional materials, speaking opportunities and other agreed benefits.
• Maintain a detailed sponsor deliverables checklist.
• Coordinate with sponsors and partners before, during and after the event.
• Prepare post-event documentation, photographs and fulfilment reports.

5. Budgeting & Cost Management

• Prepare event budgets, cost estimates and expenditure trackers.
• Obtain and compare vendor quotations to ensure cost-effective procurement.
• Track expenses against approved budgets and report variances.
• Coordinate purchase orders, vendor invoices and payment follow-ups with the relevant internal teams.
• Maintain event-related documentation and financial records.

6. Event Marketing & Promotion

• Work with the marketing, editorial, design and digital teams on event promotions.
• Coordinate the preparation of invitations, event brochures, banners, presentations, social media creatives and promotional materials.
• Ensure timely delivery of event branding assets and communication materials.
• Support delegate registration campaigns and audience engagement initiatives.
• Coordinate photography, videography, media coverage and post-event content.

7. On-Site Event Management

• Supervise event-day operations, vendor teams, registration desks, hospitality and technical arrangements.
• Monitor event schedules and ensure sessions begin and conclude on time.
• Resolve operational issues and manage last-minute changes.
• Ensure professional stage management, guest movement and coordination between teams.
• Maintain quality standards, safety requirements and a positive attendee experience.

8. Post-Event Reporting & Evaluation

• Prepare post-event reports covering attendance, execution, expenses, sponsor deliverables and feedback.
• Coordinate the collection and organisation of photographs, videos, presentations and event documentation.
• Conduct post-event reviews to identify improvements for future events.
• Maintain event records, vendor databases and operational checklists.

Required Qualifications & Skills

• Bachelor's degree in Event Management, Hospitality, Business Administration, Marketing or a related field.
• 2-5 years of experience in event planning, production, conference management or corporate events.
• Experience managing conferences, awards ceremonies, summits, exhibitions or B2B industry events will be preferred.
• Strong vendor negotiation, budgeting, coordination and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Excel, Word, PowerPoint and event planning tools.
• Ability to manage multiple projects, work under pressure and meet strict deadlines.
• Willingness to travel and work extended hours when required during event execution.

Preferred Candidate Profile

• An organised and detail-oriented professional capable of independently managing end-to-end events.
• Experience coordinating with hotels, convention centres, production agencies, AV partners and fabrication vendors.
• Strong understanding of stage production, event branding, guest management, registration and event logistics.
• Ability to coordinate effectively with internal departments, sponsors, speakers and external stakeholders.
• A proactive problem-solver who can handle last-minute changes and deliver events smoothly.

Key Performance Indic