Events Manager/Assistant Manager

We are looking for a dynamic, organised, and results-driven Assistant Manager, Events to support the planning, coordination, and execution of events for our media company.

The successful candidate will work closely with internal teams, clients, sponsors, vendors, media partners, talents, and event stakeholders to deliver high-quality events that meet business, audience, and brand objectives.

This role requires strong project management, communication, problem-solving, and multitasking skills, with the ability to work effectively in a fast-paced media and events environment.

KEY RESPONSIBILITIES

1. Event Planning & Management

• Assist in developing and executing event plans, timelines, budgets, and operational schedules.
• Coordinate the end-to-end planning and delivery of corporate, entertainment, promotional, media, lifestyle, and branded events.
• Support the Event Manager in developing event concepts, themes, programmes, and audience experiences.
• Prepare event proposals, presentations, production schedules, checklists, and briefing documents.
• Ensure all event activities are delivered according to agreed timelines, budgets, and quality standards.

2. Event Operations & On-Site Execution

• Coordinate event set-up, rehearsals, registration, programme flow, and dismantling.
• Work closely with production crews, AV teams, decorators, caterers, security, venue representatives, and other vendors.
• Conduct site inspections and assist with venue layout, floor plans, signage, branding, and logistics.
• Monitor event operations on-site and resolve issues quickly and professionally.
• Ensure health, safety, security, and operational requirements are properly addressed.
• Be prepared to work evenings, weekends, and public holidays when required for events.

3. Client & Stakeholder Management

• Act as a key point of contact for assigned clients, sponsors, partners, suppliers, and other stakeholders.
• Understand client requirements and ensure expectations are effectively communicated to internal teams and vendors.
• Attend client meetings, site visits, briefings, and event planning sessions.
• Maintain strong professional relationships with clients and external partners.
• Handle enquiries, feedback, and operational issues in a timely manner.

4. Media & Marketing Coordination

• Collaborate with editorial, digital, social media, marketing, sales, creative, and production teams to support event campaigns.
• Assist in developing event-related content, promotional materials, social media campaigns, press releases, and digital assets.
• Coordinate media coverage, interviews, photography, videography, and content creation during events.
• Ensure event branding and media exposure are delivered according to sponsorship and commercial agreements.
• Support post-event publicity and content distribution.

5. Sponsorship & Commercial Support

• Assist in implementing sponsorship deliverables and brand activations.
• Coordinate with sponsors to ensure agreed branding, promotional, experiential, and media opportunities are delivered.
• Assist the commercial team with event proposals, sponsorship decks, quotations, and presentations.
• Track sponsorship requirements and ensure all contractual deliverables are completed.
• Identify opportunities to enhance event revenue and commercial value.

6. Vendor & Budget Management

• Source, brief, and coordinate event suppliers and service providers.
• Obtain and compare quotations while ensuring cost-effectiveness.
• Monitor event expenses and assist with budget tracking.
• Coordinate purchase orders, invoices, deposits, and vendor payments with the relevant departments.
• Evaluate vendor performance and maintain a reliable supplier network.

7. Team Coordination

• Assist in supervising event coordinators, interns, temporary staff, freelancers, and event crew.
• Allocate tasks and provide clear instructions to team members.
• Conduct team briefings before and during events.
• Ensure all team members understand their responsibilities, schedules, and event protocols.
• Support the Event Manager in maintaining team performance and discipline.

8. Post-Event Activities

• Conduct post-event reviews and prepare event reports.
• Gather feedback from clients, attendees, sponsors, and internal stakeholders.
• Analyse event performance, attendance, engagement, media exposure, and commercial outcomes.
• Document lessons learned and recommend improvements for future events.
• Ensure all post-event invoices, documentation, assets, and reports are properly completed and filed.