Events Officer

EVENTS OFFICER

Key Responsibilities:

• Conceptualize, plan, and deliver end-to-end events including product launch parties, press previews, influencer masterclasses, consumer pop-ups, trade expos, and wellness activations.
• Oversee set-up, vendor management, guest flow, run-of-show schedules, AV/tech execution, product displays, and post-event tear down.
• Collaborate with creative and brand teams to design immersive, aesthetically compelling spaces and activations tailored to the health and beauty market.
• Source, negotiate with, and manage third-party vendors, including caterers, AV production, staging agencies, venue managers, florists, and PR talent.
• Partner closely with internal PR, Social Media, Product Marketing, and Retail Sales teams to ensure integrated campaigns.
• Support guest management by overseeing invitations, RSVPs, seating, gifting bags (PR mailers), and VIP hospitality treatment during events.
• Ensure event setups prioritize visual branding and "social-first" moments suitable for TikTok, Instagram Reels, and press coverage.
• Coordinate pre-event registration, digital ticketing, email invitations, and promotional collateral with the digital marketing team.
• Track individual event budgets, negotiate vendor rates to maximize ROI, and accurately process invoices and expenses.
• Manage event inventory, including product samples, tester kits, displays, signage, and branded merchandise.
• Ensure all events adhere to health, safety, venue regulations, and relevant cosmetic/product handling protocols.
• Gather event metrics (e.g., foot traffic, media impressions, social engagement, sales leads, attendee feedback).
• Present post-event evaluation reports highlighting ROI, key wins, and recommendations for future activations.

Knowledge and Skill Requirements

• Bachelor’s degree in Event Management, Marketing, Communications, Public Relations, or a related field.
• With experience in event planning, brand activations, or experiential marketing.
• Background or strong passion in beauty, cosmetics, skincare, wellness, or health industries is highly preferred.
• Proven experience organizing events from concept to post-analysis under tight deadlines.
• Strong track record in budget reconciliation, vendor negotiation, and contract execution.
• Up-to-date knowledge of visual trends, social media aesthetics, and experiential marketing strategies in the health and beauty space.

Ability to commute/relocate:

• National Capital Region: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person