Events Operations Executive

About the Role

We are looking for an organised, resourceful and hands-on Events Operations Executive to coordinate logistics, event setup and onsite operations across our roadshows, thematic events, exhibitions and other offline marketing activities.

This role will focus on ensuring that every event is properly prepared, professionally presented and executed smoothly according to company standards.

The ideal candidate should be detail-oriented, operationally strong and proactive in identifying improvements to event setups, processes and overall efficiency.

Key Responsibilities

• Plan and coordinate logistics, transportation, delivery, setup and dismantling arrangements for roadshows, exhibitions, thematic events and other activations.
• Work closely with logistics teams, vendors and contractors to ensure timely delivery and collection of event materials and equipment.
• Coordinate event setup requirements, including booth structures, signage, displays, lighting, furniture, electrical points and other operational needs.
• Conduct pre-event site visits and checks to assess setup feasibility, access arrangements and operational requirements.
• Develop and maintain event setup schedules, operational checklists and deployment requirements.
• Oversee onsite setup and dismantling to ensure compliance with approved layouts, event requirements and company standards.
• Conduct onsite inspections to ensure event areas are clean, organised, safe and professionally presented.
• Provide onsite support and resolve operational issues during event execution.
• Coordinate with the Experiential Marketing and Venue Management teams to ensure smooth handover of event concepts, venue specifications and operational requirements.
• Manage event inventory, equipment tracking, storage coordination and material readiness.
• Maintain event setup records, site inspection reports, photo documentation and operational checklists.
• Monitor event execution, identify recurring operational issues and recommend corrective actions.
• Prepare regular operational reports, incident summaries and post-event reviews.
• Develop and implement improvement plans to enhance setup efficiency, presentation standards, manpower utilisation and operational processes.
• Ensure consistent event quality and operational standards across multiple concurrent locations.

Requirements

• Diploma or Degree in Events Management, Operations, Business or a related field.
• Relevant experience in event operations, logistics coordination, exhibitions, roadshows or onsite event management.
• Strong organisational and operational planning skills with attention to detail.
• Comfortable coordinating vendors, contractors, logistics arrangements and multiple event setups.
• Resourceful, hands-on and capable of resolving onsite operational issues.
• Strong communication and problem-solving skills.
• Able to manage multiple event locations, schedules and operational requirements.
• Proficient in Microsoft Excel or Google Sheets for reporting, checklists and operational tracking.
• Willing to conduct site visits and work flexible hours, including weekends when required.
• Experience in event setup, inventory management, fabrication coordination or onsite operations will be an advantage.