Events Planner

Events Planner

Requisition ID

req38182

Working Title

Events Planner

Position Grade

11

Position Summary

The School of Engineering Office of the Dean invites applications from self-motivated and creative individuals to join our team as an Events Planner. The ideal candidate will be proactive, approachable, responsive, and skilled at fostering positive relationships while delivering exceptional event experiences. We are a small office, so this position requires an individual who is a hands-on leader, detail oriented, flexible, self-directed, and has excellent decision-making, communication, and problem-solving skills. The successful candidate will manage numerous events at different stages of planning while balancing competing priorities and meeting established deadlines.

A typical calendar of events includes lecture and speaking engagements, award banquets, receptions, lunches, dinners, trainings, retreats, summits, student recruitment and outreach events, as well as the UNM Engineering Convocation, and will require the ability to engage effectively with a diverse range of audiences, from students and alumni to donors and industry leaders, faculty and university officials, and other community partners. The ideal candidate will also build excellent collaborative relationships with various service providers, such as facilities, catering, venue providers, and other campus and external partners.

This position will work occasional early mornings, late evenings, and weekend hours and requires someone comfortable with light physical activity, including occasional assistance of others in the manipulation of heavy objects and some standing or walking, usually for not more than 2 hours a day. Some events will require more lifting and longer periods of standing and/or walking.

Interested applicants will provide a cover letter that addresses the preferred qualifications for this position, as well as their experience managing and promoting events. Applicants are also encouraged to provide communication/marketing samples which can include marketing fliers/programs, writing samples, or samples of emails that were used to communicate details of meetings or events to participants and other stakeholders. Applications will not be accepted without a cover letter.

If you are a self-motivated professional who has a passion for creating exceptional, memorable, and meaningful event experiences, we encourage you to apply and join our team!

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s degree in any area
• Project management experience, including performing complex tasks and prioritizing multiple projects
• Experience working in a fast-paced environment with tight deadlines
• Familiar with a university environment or large organizational structures and able to orchestrate details with multiple university units including but not limited to parking, catering, purchasing and UNM purchasing card, and facilities
• Familiar with facility schematics, audio/video equipment and technology in general
• Experience with the full lifecycle of an event, serving as primary administrative or operational liaison
• Experience and ability to communicate effectively, both orally and in writing
• Experience or interest in learning about creating, writing and editing marketing materials to promote events in the school
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), InDesign, Adobe applications, and comfortable learning new software applications that manage event activity
• Skilled in creating event cost proposals and maintaining/maximizing budgets with appropriate documentation
• Ability to negotiate and manage contractual arrangements
• Experience with scheduling appointments, RSVP’s and meetings with internal and external participants, planning and executing live and virtual events
• Experience with a Corporate Credit Card
• Experience or willingness to learn UNM financial systems, including Chrome River and LoboMart

Additional Requirements

Campus

Main - Albuquerque, NM

Department

SOE Deans Office (052A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Exempt

Pay

Monthly: $3,841.07 - $5,148.00, depending on education and experience

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

10/23/2026

Eligible for Hiring Incentive

Eligible for Remote Work

No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit a cover letter and resume with your application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.