Events Project Coordinator

Key Responsibilities

• Support and assist Project Managers/Senior Project Managers in their projects, from administrative paperwork to on-site setup and teardown
• Manage client relationships and provide excellent customer service throughout the project lifecycle.
• Coordinate and manage exhibitions, events, festive decorations and branding projects from planning through completion
• Prepare quotations, budgets, cost estimates and final project invoicing.
• Source and coordinate suppliers, subcontractors, materials, props and equipment.
• Work closely with our in-house Creative, Graphic Design, Printing, Carpentry, Metal Fabrication and Installation teams to ensure projects are delivered on time and within budget.
• Attend client meetings, conduct site inspections and site measurements.
• Supervise on-site installation, dismantling and project execution to ensure quality, safety and timely completion.
• Monitor project schedules, resolve site issues promptly and maintain effective communication with clients and internal teams.
• Ensure projects are executed efficiently while maintaining high standards of workmanship and customer satisfaction.

Requirements

• Diploma or higher qualification in any discipline.
• Relevant experience in events, exhibitions, festive decorations, interior fit-out or project coordination is preferred, although candidates with strong learning aptitude are welcome to apply.
• Excellent organizational, communication and interpersonal skills.
• Resourceful, proactive and able to work independently under pressure.
• Strong attention to detail with excellent problem-solving abilities.
• Customer-focused with a positive and professional attitude.
• Able to work flexible hours, including weekends, public holidays and night shifts when required for event installations.
• Possess a Class 3 driving licence (advantageous).

We Are Looking For Someone Who Is

• Passionate about creating memorable events and experiences.
• Highly motivated and eager to learn.
• Calm and organized under tight deadlines.
• Responsible, dependable and committed to delivering quality work.
• A strong team player with excellent coordination skills.
• Willing to take ownership and continuously improve.