Events Project Coordinator

Do you prefer working in a role that is more hands on? Well...

We work across a varied calendar of live events and projects, each involving different venues, suppliers, schedules and teams.

We’re looking for an Events Project Coordinator to help take those projects from the initial planning stages through to delivery. This is a hands-on coordination role for someone who likes having multiple moving parts to manage and takes satisfaction in seeing a project come together.

The Projects

You’ll support a mixture of events throughout the year, working alongside internal teams and external partners to keep plans organised and deadlines on track.

Your work will include:

• Building and maintaining event timelines and project schedules
• Coordinating venues, suppliers and external partners
• Tracking project actions, deadlines and outstanding requirements
• Preparing event documents, schedules and briefing information
• Managing attendee, guest or registration information
• Supporting logistics including equipment, materials and deliveries
• Keeping stakeholders updated as plans develop
• Assisting with event setup and live delivery
• Handling last-minute changes when required
• Completing post-event administration and project updates

Who This Would Suit

• Previous experience in events, project coordination, operations, hospitality or administration would be useful, although the ability to organise effectively is just as important.
• You’ll need to be comfortable managing several priorities at once, communicating with different people and keeping track of the smaller details that can easily get missed.
• You should also be confident using everyday office and project management systems.

The Details

Position: Events Project Coordinator
Employment: Full-time
Work Setting: On-site
Hours: Approximately 40 hours per week
Schedule: Primarily weekday hours, with some evenings or weekends depending on the event calendar

You’ll receive training on our event processes and internal systems, with the opportunity to build experience across event planning, project coordination, operations and live event delivery.

Pay: $53,000.00 - $58,000.00 per year

Benefits:

• Flexible schedule
• Health insurance

Work Location: In person