Examinations Officer

Job specification:

The Exams Officer is responsible for the efficient planning, administration, and delivery of all external and internal examinations within the school. This includes Cambridge and Edexcel IGCSEs and International A Levels, as well as weekly internal assessments, end-of-term examinations, and other testing processes. The role ensures full compliance with awarding body regulations and supports the wider administrative functions of the academic office.

Main duties and responsibilities include:

External Examinations Administration

• Plan, coordinate, and administer all external examinations (Cambridge and Edexcel IGCSEs and International A Levels).
• Ensure compliance with all awarding body regulations, procedures, and deadlines.
• Maintain the Exams Policy, ensuring it is up-to-date accounting for all exam regulations.
• Liaise with the SENCo to ensure all required access arrangements are appropriately supported.
• Manage exam entries, amendments, and withdrawals using relevant examination portals.
• Liaise with awarding bodies regarding registrations, results, and enquiries.
• Organise secure storage and handling of examination materials.
• Recruit, train, and manage invigilators.
• Prepare examination timetables, seating plans, and candidate instructions.
• Oversee the conduct of examinations to ensure integrity and compliance.

Internal Assessments & School Exams

• Coordinate internal assessments, mock exams, and end-of-term examinations, producing and circulating timetables and relevant information as required sufficiently in advance.
• Work with the Assistant Head (Academic) and Heads of Department to develop exam schedules and logistics.
• Ensure timely preparation, printing, and distribution of examination papers.
• Manage marking deadlines and collection of results data.
• Support analysis and reporting of student performance where required.

Results & Post-Results Services

• Manage the distribution of results to students and staff.
• Process post-results services such as enquiries about results, re-marks, and appeals.
• Maintain accurate examination records and archives.

Academic Office Support

• Provide administrative support to the academic office as required.
• Assist with student records, reporting processes, and academic data management.
• Support school events related to academics (e.g., parent-teacher conferences, results days).
• Maintain accurate and confidential student information.

Person Specification

Qualifications & Experience

• Bachelor’s degree or equivalent qualification.
• Previous experience in examinations administration (preferably within an international school setting).
• Familiarity with Cambridge and/or Edexcel examination systems is highly desirable.

Skills & Competencies

• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and meet strict deadlines.
• High level of integrity and commitment to confidentiality.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and data management systems.

Personal Attributes

• Professional, reliable, and proactive.
• Ability to work independently and as part of a team.
• Flexible and adaptable in a dynamic school environment.