Excutive Assistant

Role Description This full-time Executive Assistant role at Kalkavan Global is an on-site position based in Istanbul. The Executive Assistant will provide comprehensive administrative and organizational support to senior leadership, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing agendas and meeting materials. The role involves maintaining accurate records, drafting and reviewing correspondence, creating presentations, and supporting internal and external communications. The Executive Assistant will help organize events, liaise with stakeholders and partners, track action items, and ensure timely follow-up. The role also requires handling confidential information with discretion and supporting daily office operations to ensure a smooth and efficient work environment.

Qualifications

• Demonstrated experience in executive or administrative assistance, including calendar management, meeting coordination, and travel planning.
• Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills in English; proficiency in Turkish is highly beneficial.
• Advanced proficiency with office productivity tools and software (e.g., Microsoft Office or Google Workspace, videoconferencing platforms, document management tools).
• High level of professionalism, integrity, and discretion when handling sensitive and confidential information.
• Proactive problem-solving skills, attention to detail, and the ability to work both independently and collaboratively on-site.
• Experience in supporting senior leaders or working in an international or corporate environment is an advantage.
• Bachelor’s degree in Business Administration, Management, Communications, or a related field, or equivalent practical experience.