EXECTIVE SECRETARY

• Proactively manage and optimize the executive's complex calendar, anticipating conflicts and scheduling meetings with precision.
• Draft, proofread, and disseminate high-level correspondence, reports, and presentations with impeccable accuracy and professionalism.
• Coordinate and execute seamless travel arrangements, including flights, accommodations, and detailed itineraries, ensuring efficiency and comfort.
• Serve as a primary point of contact, expertly screening calls, emails, and visitors to prioritize communication and protect the executive's time.
• Follow up on procurement processes, follow up with suppliers and subcontractors
• make and track LPOs and material requests
• track maintenance complains and create quarterly reports

Desired Candidate Profile

• Possession of a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5-7 years of progressive experience supporting C-suite executives in a fast-paced environment.
• Proficiency in advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Google Workspace.
• Exceptional organizational and time-management skills, with a proven ability to multitask and prioritize effectively.