EXECUTIVE ACADEMIC SERVICES SECTION, UNIKL MITEC

UniKL  MITEC

*EXECUTIVE***ACADEMIC SERVICES SECTION,**UNIKL MITEC

(Persiaran Sinaran Ilmu, Bandar Seri Alam, 81750 Masai, Johor)

KEY ROLES :

• Coordinate and administer all examination-related activities, including the preparation of examination timetables, invigilation schedules, examination entry slips, and pre- and post-examination operations.
• Organize examination logistics, including venue arrangements, seating plans, examination materials, equipment, and display of examination notices and banners.
• Coordinate the printing, verification, secure handling, and storage of final examination question papers and answer scripts.
• Manage the filing and documentation of examination records, including Final Examination Question (FEQ) submissions and verification checklists.
• Process and maintain student examination results, academic records, and the distribution of academic transcripts to students and parents.
• Coordinate the processing, verification, and release of examination results, including the preparation of academic performance analysis reports.
• Monitor and verify students’ academic completion status, graduation eligibility, INTRA verification for final-year students, certification requirements, and related reports such as BKK Reports and Student Performance Monitoring Data.
• Coordinate the preparation and administration of the Dean’s List Award, including eligibility verification, certificate preparation, and event coordination.
• Manage convocation-related processes, including graduate verification, attendance confirmation, graduate photograph coordination, and certification and transcript issuance.
• Maintain accurate academic records and ensure compliance with institutional policies, quality standards, and regulatory requirements.
• Perform any other duties and responsibilities as assigned by the University from time to time.

REQUIREMENTS :

• Bachelor’s Degree in a any relevant discipline.
• Minimum of 3 – 5 years of relevant experience in examination and academic records management within a higher education institution.
• Proven experience in managing end-to-end final examination processes, including examination administration, result processing, and result release.
• Experience in preparing academic performance analysis reports and student result analysis for academic board meetings.
• Experienced in coordinating assessment submission schedules, monitoring deadlines, conducting compliance checks, and issuing reminders to academic staff.
• Experience in coordinating convocation processes, including graduate verification, award administration, and issuance of graduates’ lists.
• Experience in preparing minutes of meetings and supporting documentation for examination-related committees and academic board meetings (e.g., Pre-IEB, IEB, and UEB).
• Knowledge and experience in handling student examination misconduct cases and ensuring compliance with institutional policies and procedures.
• Experience in certification, transcript issuance, and graduation administration is an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), with working knowledge of Microsoft Publisher, Canva, and SPSS.
• Demonstrates a high level of integrity and discretion in handling confidential examination and student records.
• Strong organizational and administrative skills with the ability to manage multiple tasks and meet strict deadlines.
• Excellent attention to detail with a commitment to accuracy and quality.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills with the ability to collaborate with academic and administrative stakeholders.
• Ability to work independently as well as collaboratively in a fast-paced environment.
• Demonstrates professionalism, accountability, and a strong commitment to service excellence.
• Adaptable, proactive, and capable of maintaining composure under pressure during examination and convocation periods.

Apply Now & Send your CV to :
[email protected]
OR
GHC, 1016, Jalan Sultan Ismail
50250 Kuala Lumpur