Executive Account Coordinator

Executive Account Coordinator

Are you looking for a rewarding carrier move with tremendous growth opportunities?

Job Summary

We are seeking an experienced and highly organized Executive Account Coordinator to join a stable, import-based company in San Rafael. The ideal candidate is a responsible, energetic, and proactive professional who will work closely with the owner and another team member to manage a variety of daily tasks. This role is perfect for a self-starter who is comfortable with numbers and thrives in a close-knit, casual office environment.

Key Responsibilities

• Provide comprehensive administrative support to the owner and team.
• Manage and process all invoicing and issue purchase orders using QuickBooks.
• Maintain and update financial spreadsheets and other documents using expert knowledge of Microsoft Excel.
• Handle a variety of daily tasks with a high degree of multitasking and efficiency.
• Serve as the main point of contact for internal and external communications, demonstrating excellent verbal and written skills.
• Assist with basic website updates and digital imaging using software like Photoshop Elements.

Qualifications

• A minimum of 10 years of experience as an Administrative Assistant or in a similar role.
• Proven comfort and skill with working with numbers and financial data.
• Expert knowledge of Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with QuickBooks for invoicing and purchase orders.
• Strong multitasking abilities and a proactive, self-starter mindset.
• Would prefer for the candidate to live in Marin and near San Rafael for easy commute.

Compensation & Benefits

• Job Type: Full-time
• Salary: Commensurate with qualifications and experience.
• Benefits: Medical benefits and IRA participation.

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Pay: $30.00 - $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) 3% Match
• Health insurance

Experience:

• Office: 10 years (Required)

Location:

• San Rafael, CA 94901 (Preferred)

Work Location: In person